Procurement Officer at Eric Kayser

Job Summary

• The Procurement Officer is responsible for sourcing, purchasing, and coordinating the timely delivery of goods and services required for restaurant operations.
• The role ensures that all purchases are made in line with company standards, budget requirements, and operational needs while maintaining strong relationships with suppliers and internal departments.

Key Responsibilities

• Obtain quotations from suppliers and negotiate pricing, quality, delivery schedules, and payment terms.
• Process purchase requests and ensure timely fulfillment of departmental requirements.
• Receive supplier orders and related documentation and verify accuracy against purchase orders.
• Coordinate with suppliers to ensure timely delivery of goods and resolve any supply issues.
• Verify supplier invoices against delivered orders and ensure accuracy before submission for payment processing.
• Maintain accurate procurement records, supplier databases, purchase orders, invoices, and filing systems.
• Prepare procurement reports and provide updates on purchasing activities, costs, and supplier performance.
• Follow up on pending orders and ensure all procurement activities are completed within the required timelines.
• Ensure compliance with company procurement policies, food safety standards, and operational procedures.
• Build and maintain effective relationships with suppliers and internal stakeholders.

Requirements

• Interested candidates should possess an HND / Bachelor`s Degree
• 2–3 years of experience in procurement, preferably within the hospitality, restaurant, or food service industry.
• Strong knowledge of procurement processes, supplier management, and inventory control.
• Ability to manage multiple requests and work effectively in a fast-paced environment.
• High attention to detail and strong organizational skills.
• Excellent communication, negotiation, and reporting skills.
• Strong follow-up and coordination abilities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and as part of a team.

Key Competencies:

• Attention to Detail
• Negotiation Skills
• Time Management
• Problem Solving
• Supplier Relationship Management
• Communication and Interpersonal Skills
• Organization and Planning.