Procurement Officer at E-Terra Technologies Limited

Job Summary

• We are seeking a competent, analytical, and results-driven Procurement Officer to manage the organization’s procurement activities, supplier relationships, purchasing processes, and cost-control initiatives.
• The successful candidate will be responsible for sourcing quality goods and services at competitive prices, ensuring timely delivery of procured items, maintaining accurate procurement records, and implementing transparent procurement procedures in line with the company’s policies and operational requirements.
• The role requires a professional with strong negotiation skills, sound commercial judgement, excellent record-keeping abilities, and a proven track record of managing procurement processes efficiently.
• Experience in technology, manufacturing, recycling, electronic-waste management, or other industrial environments will be an added advantage.

Key Responsibilities
Procurement Planning and Execution:

• Develop and implement procurement plans in line with departmental budgets and operational requirements.
• Receive, review, and process purchase requisitions from relevant departments.
• Ensure that all procurement requests are properly authorized before commitments are made to suppliers.
• Prepare and issue requests for quotations (RFQs), requests for proposals (RFPs), purchase orders, and other relevant procurement documents.
• Ensure that goods and services are procured in the right quantities, at the right quality, at competitive prices, and within agreed timelines.
• Maintain a procurement schedule to monitor pending requests, deliveries, and outstanding orders.
• Coordinate urgent procurement requirements while maintaining established approval and control procedures.

Supplier Sourcing and Relationship Management:

• Identify, evaluate, and maintain a database of qualified suppliers, vendors, and service providers.
• Obtain and compare quotations from multiple vendors to ensure value for money.
• Conduct supplier due diligence, including verification of business credentials, pricing, delivery capacity, product quality, and applicable regulatory documentation.
• Negotiate competitive prices, payment terms, delivery timelines, warranties, and service-level agreements.
• Conduct periodic supplier performance assessments and recommend the retention, development, or replacement of underperforming vendors.
• Maintain professional relationships with suppliers while ensuring transparency, fairness, and avoidance of conflicts of interest.

Cost Control and Budget Management:

• Monitor procurement expenditure against approved departmental budgets.
• Identify cost-saving opportunities through supplier negotiations, bulk purchasing, alternative sourcing, and improved purchasing processes.
• Analyze price trends and recommend cost-effective alternatives without compromising quality or operational requirements.
• Prepare cost comparisons and procurement justifications for management approval.
• Monitor variations between budgeted and actual procurement expenditure.
• Ensure that all purchasing decisions are commercially sound and support the organization’s financial objectives.

Inventory and Materials Management:

• Liaise with Stores, Operations, Finance, and other relevant departments to determine stock requirements and replenishment schedules.
• Monitor inventory levels to minimize stockouts, excessive inventory, wastage, and unnecessary purchases.
• Ensure that deliveries are properly documented, inspected, and reconciled against approved purchase orders and delivery notes.
• Coordinate the timely replacement of defective, damaged, or non-conforming items.
• Support periodic stock counts and investigate discrepancies between physical inventory and recorded balances.
• Maintain appropriate records for the movement, receipt, and issuance of procured materials.

Procurement for E-Waste and Recycling Operations:

• Support the sourcing and procurement of operational equipment, recycling machinery, spare parts, tools, personal protective equipment (PPE), consumables, and maintenance services.
• Where assigned, coordinate the sourcing of electronic-waste feedstock, used electrical and electronic equipment, and recyclable materials from approved suppliers.
• Verify supplier documentation and ensure that relevant environmental, health, safety, and handling requirements are observed.
• Work with Operations and Environmental, Health and Safety personnel to ensure that procured materials meet applicable technical and safety specifications.
• Maintain traceable procurement documentation for materials and equipment where environmental compliance or chain-of-custody records are required.
• Support responsible sourcing practices and compliance with applicable Nigerian procurement, environmental, and waste-management requirements.

Documentation, Reporting, and Compliance:

• Maintain accurate and up-to-date procurement records, including requisitions, quotations, bid comparisons, approvals, purchase orders, invoices, delivery notes, and supplier contracts.
• Ensure procurement activities comply with approved company policies, financial controls, delegation-of-authority limits, and applicable regulations.
• Prepare weekly and monthly procurement reports for  Management.
• Maintain an auditable record of procurement transactions and supplier evaluations.
• Identify procurement risks, irregularities, potential fraud, and control weaknesses, escalating them through the appropriate channels.
• Protect confidential supplier information, pricing arrangements, and company purchasing data.

Cross-Departmental Coordination:

• Work closely with Finance to reconcile purchase orders, invoices, delivery records, and payment documentation.
• Collaborate with Operations to understand production and maintenance requirements.
• Liaise with Administration and Human Resources on approved office supplies, facilities-related purchases, and other administrative procurement needs.
• Provide Management with timely updates on critical orders, supplier delays, price changes, and potential  supply-chain disruptions.
• Perform other procurement-related duties as may reasonably be assigned by Management.

Educational Qualifications and Experience
Minimum Qualifications:

• Bachelor's degree or Higher National Diploma (HND) in Procurement and  Supply Chain Management, Business Administration, Logistics, Purchasing and Supply, Accounting, Economics, or a related discipline.
• A postgraduate qualification in Supply Chain Management, Procurement, Business Administration, or a related field is an advantage.
• Relevant professional certifications, such as CIPS, CILT, or other recognized procurement and supply-chain qualifications, will be an added advantage.

Experience Requirements:

• A minimum of 5–8 years of relevant post-graduation work experience in procurement, purchasing, supply chain management, or a closely related function.
• Demonstrated experience in supplier sourcing, price negotiation, procurement documentation, cost control, and inventory coordination.
• Experience in technology, manufacturing, recycling, industrial operations, or environmental services is desirable.
• Proven ability to manage multiple procurement requests and meet strict delivery deadlines.

Required Skills and Competencies:

• Strong negotiation, vendor management, and supplier relationship skills.
• Excellent analytical, numerical, and commercial decision-making abilities.
• Good knowledge of procurement processes, purchasing controls, and supply-chain principles.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel, Word, Outlook, and procurement or inventory management systems.
• Excellent written and verbal communication skills.
• Ability to prepare clear procurement reports and cost-comparison analyses.
• High standards of integrity, accountability, confidentiality, and ethical conduct.
• Ability to work independently, prioritize competing demands, and collaborate across departments.
• Good understanding of risk management, quality assurance, and regulatory compliance.

Remuneration and Benefit

• Open to negotiation, based on qualifications, experience, and demonstrated competence
• The remuneration package will be determined by Management based on the successful candidate's qualifications, years of relevant experience, professional certifications, demonstrated technical competence, and prevailing market conditions.
• Any additional benefits, allowances, bonuses, or performance-based incentives will be subject to company policy and the terms of the employment offer.