Procurement Officer at Boardroom Apartments

Job Description

• As a Procurement Officer, you will be responsible for managing the procurement process efficiently and effectively to ensure the seamless operation of our hotel services.
• You will play a vital role in sourcing, negotiating, and purchasing goods and services required for the smooth functioning of our hotel.

Key Responsibilities
Sourcing and Supplier Management:

• Identify reliable suppliers/vendors for various goods and services required by the hotel.
• Develop and maintain strong relationships with suppliers to ensure timely delivery of quality products at competitive prices.
• Evaluate supplier performance and conduct regular reviews to optimize procurement processes.

Procurement Process:

• Coordinate with internal departments to understand their procurement needs and requirements.
• Prepare purchase orders and contracts, ensuring accuracy and compliance with hotel policies and procedures.
• Monitor inventory levels and anticipate future demand to avoid stock shortages or overstock situations.

Negotiation and Cost Management:

• Negotiate pricing, terms, and contracts with suppliers to achieve cost savings without compromising quality or service standards.
• Implement cost-saving initiatives and strategies while maintaining high-quality standards and guest satisfaction.

Quality Assurance and Compliance:

• Ensure that all procured goods and services meet the hotel's quality standards and specifications.
• Monitor compliance with relevant laws, regulations, and ethical standards in procurement activities.

Documentation and Reporting:

• Maintain accurate records of procurement transactions, contracts, and supplier information.
• Generate reports and analyze procurement data to identify trends, opportunities for improvement, and cost-saving measures.

Requirements

• Bachelor's Degree in Business Administration, Supply Chain Management, or related field.
• Proven experience working as a Procurement Officer or in a similar role within the hospitality industry, preferably in a hotel environment.
• Strong negotiation skills and ability to build and maintain relationships with suppliers.
• Excellent analytical and problem-solving abilities.
• Proficient in using procurement software and Microsoft Office Suite.
• Detail-oriented with excellent organizational and time management skills.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Proximity is key.