Procurement Officer at Mai Shayi Coffee

Position Overview

• The Procurement Officer will provide strategic leadership and hands-on management of all procurement, supply chain, and vendor management activities across Mai Shayi Coffee Roasters Limited.
• The role is central to ensuring that every branded product, raw material, and operational item aligns with the company’s premium quality standards.
• The successful candidate must bring a minimum of 8 years’ progressive experience in procurement within high-end restaurants or the hospitality industry, with proven expertise in cost optimization, supplier performance management, and inventory control.

Key Responsibilities

• Design and implement procurement strategies aligned with the company’s growth objectives, hospitality industry benchmarks, and sustainability goals.
• Develop policies, procedures, and standards for transparent, efficient, and cost-effective procurement operations.
• Lead procurement planning cycles, aligning forecasts with restaurant operations, seasonal demands, and promotional activities.
• Identify, evaluate, and onboard suppliers that meet the company’s quality, ethical, and financial standards.
• Build and maintain long-term, trust-based relationships with local and international suppliers.
• Negotiate favorable contracts, pricing, and service level agreements to maximize value for the company.
• Continuously assess supplier performance against KPIs such as quality, reliability, timeliness, and cost efficiency.
• Establish reorder levels, stock control systems, and supply chain monitoring tools to prevent shortages or wastage.
• Oversee the procurement of premium coffee beans, branded consumables (e.g., packaging, takeaway cups/bags), ingredients, equipment, and other operational essentials.
• Collaborate closely with operations, finance, and store managers to forecast requirements and ensure uninterrupted service delivery.
• Implement best practices for storage, stock rotation, and shelf-life management, particularly for perishable items.
• Develop and manage the procurement budget, ensuring cost savings without compromising quality.
• Monitor market trends, exchange rate fluctuations, and inflationary pressures to anticipate risks and adjust strategies.
• Ensure all procurement activities comply with internal controls, corporate governance, and Nigerian regulatory requirements.
• Provide accurate, timely reports and analysis to senior management, highlighting opportunities for optimization and risk mitigation.
• Lead, mentor, and develop a high-performing procurement team, fostering a culture of accountability, innovation, and continuous improvement.
• Conduct training and knowledge-sharing sessions on procurement best practices, compliance, and hospitality supply chain trends.
• Promote teamwork and collaboration across departments to achieve shared organizational goals.

Qualifications & Requirements

• Bachelor’s degree/HND in Supply Chain Management, Procurement, Business Administration, Hospitality Management, or related field.
• Minimum of 5 years of progressive procurement experience in high-end restaurants, luxury hospitality, or food & beverage organizations, with at least 4 years in a managerial role.
• Professional certifications such as CIPS, ISM, or equivalent are desirable.
• Strong knowledge of hospitality procurement systems, vendor networks, and international sourcing for premium goods.
• Demonstrated ability to negotiate complex contracts and deliver measurable cost savings.
• Proficiency in ERP systems, procurement software, and Microsoft Office Suite.
• Exceptional analytical, organizational, and problem-solving skills.
• High level of integrity, ethics, and professionalism.
• Strong leadership, communication, and interpersonal skills with the ability to influence at all levels.

Core Competencies:

• Strategic Thinking & Planning
• Supplier & Contract Management
• Inventory Optimization & Forecasting
• Financial Acumen & Cost Control
• Leadership & Team Development
• Quality Assurance & Compliance
• Negotiation & Influencing Skills
• Customer-Centric Supply Chain Orientation.