Procurement Manager at Spazio Ideale

ROLE OVERVIEW 

The Senior Procurement Manager will be responsible for leading the sourcing, purchasing, and supply of materials and services required for interior design projects. This role is critical to ensuring cost efficiency, quality assurance, and timely availability of materials, while building strong supplier relationships and supporting overall project delivery.

KEY RESPONSIBILITIES 

1. Lead procurement planning and sourcing strategies across multiple projects
2. Identify, evaluate, and onboard reliable suppliers and vendors
3. Source materials, finishes, furniture, and fittings in line with design specifications and budgets
4. Manage purchase orders, supplier timelines, and delivery schedules
5. Monitor market trends, pricing fluctuations, and supply risks
6. Ensure timely delivery of materials to avoid project delays
7. Work closely with QS and finance teams to align procurement with project budgets
8. Drive cost optimization and profit margin protection initiatives without compromising quality or timelines
9. Develop risk mitigation strategies and contingency sourcing plan for imported and local procurement

Documentation & Reporting

1. Maintain accurate records of purchase orders, supplier contracts, and transactions
2. Track procurement budgets, spend analysis, and cost savings
3. Monitor and maintain inventory records for items in the company store, and identify opportunities to utilise existing inventory to reduce unnecessary purchases and optimise costs
4. Ensure proper tracking of materials received, issued, and remaining in stock
5. Prepare reports on supplier performance, delivery timelines, and procurement efficiency
6. Document sourcing strategies, vendor comparisons, and pricing benchmarks
7. Develop and maintain a centralised vendor bank of vendors, pre-qualified suppliers, and contractors for streamlined sourcing and historical pricing reference.
8. Manage all shipping documents, Form M (if importing), insurance papers, and waybills to ensure a 100% audit trail.
9. Provide regular updates on procurement status across projects

Stakeholder Management

1. Build and maintain strong relationships with suppliers, vendors, and manufacturers
2. Negotiate effectively with external partners to secure favourable terms
3. Engage internal stakeholders (design, project, QS, finance) to align procurement with project needs
4. Manage supplier performance and address issues related to quality, delays, or pricing
5. Provide management with insights on supplier risks, cost trends, and sourcing opportunities globally
6. Ensure accountability from vendors on delivery timelines and quality standards

Collaboration & Communication

1. Work closely with the design team during the concept phase to suggest cost-effective material alternatives that don’t compromise the aesthetic.
2. Work closely with the Finance team to manage cash flow requirements for upcoming large-scale purchases and import duties.
3. Coordinate with project managers to align procurement timelines with project schedules
4. Collaborate with QS to ensure cost control and budget alignment
5. Communicate clearly with suppliers to avoid errors and delays
6. Ensure seamless information flow between procurement, site, and other teams

 Experience & Qualifications

1. Bachelor’s degree in Supply Chain Management, Business Administration, Economics or related field. Professional certification (e.g., CIPS or APICS) is a major advantage.
2. Minimum of 5–8 years’ experience in procurement or sourcing roles
3. Experience in construction, interior design, furniture, or retail sourcing is a strong advantage
4. Proven track record in vendor management and cost negotiation
5. ⁠Experience sourcing for premium commercial interiors and Grade A fit-outs
6. Proven experience navigating Nigerian Customs, clearing agents, and \"last-mile\" logistics within Lagos.
7. Strong understanding of local and international sourcing markets
8. Familiarity with procurement systems and ERP tools

Skills & Attributes

1. Strong negotiation and commercial skills
2. A deep understanding of margins, taxes (VAT/WHT), and the impact of inflation on procurement.
3. High attention to detail and cost awareness
4. Strong organisational and planning abilities
5. Ability to manage multiple suppliers and projects simultaneously
6. Proactive and solution-oriented mindset
7. Strong analytical and decision-making skills

What We Offer 

1. Competitive salary and benefits. 
2. Dynamic, design-driven work environment with a passionate, collaborative team 
3. Opportunity to grow with the fast-scaling firm. 
4. Opportunity to work on luxury, award-winning interior projects.