Procurement Manager at Prezicon Limited

Job Responsibilities and Functions

• The function of this Supply Chain Manager role is to lead the purchasing and logistics process, maintain the company-wide procurement strategy and roadmap for store management, stock optimization, inventory.
• Work together with management to develop and implement global procurement strategies that results in cost savings, optimised purchasing power, aggregated cross-department spend, consistent service levels for the Company.
• The Supply Chain Manager will provide expertise in the end-to-end SAP Contract process and systems; contribute to the implementation and maintenance of existing processes based upon business needs and performance.

Main Responsibilities

• Complies with all Health, Safety, Environmental as well as legal and other requirements to which PREZICON subscribes.
• Participate in Hazard Identification, risk assessment and environmental impact assessment as applicable.
• Setting and monitoring procurement objectives in line with company policies as well as applicable federal and state laws.
• Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and /or lease of materials and services.
• Monitor and review market conditions and price & delivery trends for Project materials and equipment
• Receive Materials Request Form from Site
• Collaborate with Operations Manager to approve purchase orders, organize and confirm delivery of quality goods and services
• Ensure assigned capital budgets are closely monitored and not exceeded.
• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
• Create and implement a local supply chain strategy
• Lead supplier management activities and executes supplier compliance activities for assigned suppliers.
• Source new vendors and foster strong business relationships with existing vendors/suppliers
• Evaluate and analyze incumbent and potential suppliers by applying established evaluation and selection criteria.
• Collaborate with QHSE to perform risk assessments on potential contracts and agreements
• Ensure that activities surrounding dealings with suppliers are conducted under the auspices of QHSE and good business practices
• Analyze, review and finalize sourcing decisions based on process outcomes and negotiate regional/national/global agreements to ensure that the selection of suppliers meets all PREZICON’s requirements.
• Maintain close relationships with key suppliers to ensure they deliver against expectations and that PREZICON is fully leveraging their capability.
• Assess new suppliers and capabilities within his/her responsible spend categories to ensure PREZICON is working with right capability at the best possible cost.
• Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon
• Evaluate Vendor performance on continuous basis
• Establishment and maintenance of SharePoint database to hold relevant, complete and accurate information thus enabling immediate data mining whenever required.
• Ensure procurement processes are initiated and maintained in Company’s ERP/SAP systems; assess upgrade requirements to the current ERP/SAP systems and take a lead role in setting development requirements
• Coordinates routinely with other departments to assure effective and timely coordination and teamwork in procuring goods and services.
• Provide support to project cost controls in procurement related activities, bid versus buy analysis and the preparation of cash flow plans for project purchases orders.
• Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
• Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
• Prepare periodic Procurement report.

HSE Responsibilities:

• Actively participate in HSE activities, including toolbox meetings and HSE meetings.
• Proactively Identify hazards and assess risks related to Procurement activities.
• Involved in the identification of environmental aspects and impact, including the consideration of environmental impact as regards procurement functions.
• Liaises with HSE and vendors to conduct job hazard analysis as applicable.
• Identify and notify HSE manager of any legal or other requirements related to Procurement.
• Ensure the establishment of HSE objectives before February each year.
• Complies with all health, safety environmental as well as legal requirements to which Prezicon subscribes
• Shall perform the duties of a trained first aider after undergoing requisite trainings
• Shall perform the duties of a trained fire fighter after undergoing requisite trainings.

QMS Responsibilities:

• Actively take part in QMS activities and processes
• Ensure Quality Objectives are set, tracked and monitored accordingly
• Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
• Ensure risks and opportunities are identified and established
• Ensure Stakeholder’s Matrix are established
• QMS conformance and customer focus promotion

Person Specification
Education and Training:

• The Procurement Manager should have minimum of a Bachelor’s Degree (B.Eng) in Engineering, Supply Chain Management, Business Administration any related discipline. Master’s degree in Supply Chain Management would be an added advantage
• Preferably a member of Chartered Institute of Procurement & Supply (CIPS), and H.S.E Level 3 Qualification
• Familiarity with Procurement process and reporting is necessary.
• Additional European languages would be well regarded.

Work Experience:

• Minimum of 12 years’ experience in similar role in the Oil & Gas, construction/Fabrication - EPCI related environment/Sector which includes preparing order specifications, estimates and bids.
• Experienced in Set-ups of a Functional Procurement Team/Department, establishing workflows, operating procedures, developing guidelines

Competencies:

• Compliance - Ability to audit and monitor quality of outputs; demonstrable experience of delivery against specified protocols/ procedures ensuring the highest level of performance.
• Teamwork- Ability to build and develop Relationship with internal employee, strategic partners, and other external parties/ organisations.
• Personal Drive- Will be able to demonstrate being self directed, resourceful and Creative ; Able to manage own time and work autonomously ; Able to work on own initiative with drive and enthusiasm.
• Communication- Excellent written, verbal and presentation skills.
• Commercial Awareness- Able to demonstrate contribution to maximising commercial performance through controlling costs, and ensuring efficiencies where possible
• Planning and Organising- Demonstrable experience of managing tasks and deadlines; able to resolve conflicting priorities.

Professional Skills:

• Prioritisation and time management
• Proven track record as a Procurement Manager, preferably in a senior role.
• Experience of designing, reviewing, and driving improvement in processes for purchase orders, vendor selection, and systems to create a modern procurement function.
• Store Management
• Interpersonal Relationship, discretion, and confidentiality
• Knowledge of Contract Law and Frame agreement
• Experience of report writing utilising Excel, Word and power point
• Ability to communicate at all levels
• Experience of translating operating forecasts into material requirements plans and thereby determine standard stock and reorder levels with Department heads.
• Ability to support and influence all stakeholders, including Directors across the business
• Adaptability and flexibility – willing to work on a variety of projects and perform in multiple roles
• Has sufficient knowledge of broader context in which own professional/technical function is applied to perform effective in own job area.
• Engages in continuous development activities, thus responding to constant changes caused by internal and external factors; meets the CPD standards of the relevant professional institutes.

Essential Skills:

• Good knowledge of Microsoft word and PowerPoint, Excel.
• Good knowledge of Procurement and supply chain Management
• Knowledge and experience with various procurement standard procedure and Safety measures in procurement and supply related activities.
• Evidence of Professional Management of Vendors Management especially in the Oil & Gas Construction Industry
• The ability to analyse technical data in suppliers’ proposals; high numerate/statistical ability, innate negotiation ability, knowledge of supply-chain management and the ability to perform financial analyses are key in making this position
• Fluent in oral and written English
• Good presentation skills
• Excellent Communication Skill
• Excellent Negotiation and Conflict Resolution Skills
• Procurement Strategy development and implementation.
• Experience of using specialist procurement software / SAP
• Global Logistics Management
• Contract law and Legal requirements.