Procurement Manager at Jhpiego - John Hopkins University

Overview

• The Procurement Manager oversees the procurement department, including sound strategy for the delivery of goods and services for the agency’s fulfilment of all contractual obligations.
• He/She ensures procurement effectiveness, efficiency and integrity at all times.

Responsibilities

Management of Procurement System

• Implement departmental strategy that identifies, prioritizes, evaluates, and manages procurement needs and opportunities
• Provide coaching and mentoring to team members with delegated authority to perform procurement functions
• Maintain knowledge of Federal Import/Export regulations, Federal Acquisition Regulations, Jhpiego’s policies and other donor regulations
• Manage and oversee tasks performed by procurement staff for prompt completion
• Maintain primary responsibility for the procurement of restricted commodities

Compliance

• Lead intra-departmental meetings to review compliance to approved systems and procedures
• Develop compliance indicators for procurement unit. Track and report against performance
• Ensure compliance with all local and international legislations regarding procurements
• In collaboration with the Finance and Operations Director, continue to review systems and identify areas of weakness and ensure procurement controls are put in place, and effective at all times
• Ensure that procurement plans are active for all contractual awards of the agency and contain relevant information that align with policy requirements such as cut-off periods, budget availability, source and nationality conditions etcetera

Strategic Sourcing

• Ensure active market intelligence systems for all key procurement themes
• Ensure that vendors database contains list of vendors with sound corporate registrations and business practices
• Ensure procurement best practices that meets or exceed expectations with regard to products and service quality, discounts, cost reasonability and effectiveness, and excellent supply chain protocols

Policies, SOPs, Business Systems

• Act as the lead for supply chain management, implement approved policies and procedures relating to supply chain management
• Provide strategic direction on procurement actions, approval workflows and thresholds. Tracking Purchase Requests to Purchase Orders, Contracts and other forms of commitments
• Collaborate with the Finance and Operations Director to ensure that procurement related information in the accounting software align with corporate standards

Reporting and Document Retention

• Ensure that accurate procurement tracking sheet is prepared, active, ready for review and reference
• Provide operational status report on periodic basis to the Director of Finance and Operations
• Ensure that all historical documents for procurements are properly filed, archived, safeguarded and retained for all third-party reviews
• In collaboration with finance leads, ensure that all inactive commitments in the agency’s accounting software (QBE) are promptly closed
• Other duties as assigned

Required Qualifications

• Bachelor’s Degree in Business Administration, Purchasing or equivalent related education
• MBA or equivalent advanced degree is highly desired
• 8+ years’ experience in procurement required; in USAID- funded procurement preferred
• Purchasing-related certifications will be an added advantage
• Demonstrated experience with US Government acquisition management
• Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems
• Proficiency in Microsoft office tools
• Experience in development of policies and procedures
• In-depth knowledge of federal procurement regulations and USAID regulations
• Ability to travel 30 % of time to the field to any part of the country where Jhpiego has office

SALARY RANGE: NGN 695,000 - NGN 787,906 MONTHLY BASIC