Procurement Manager at IBIC Investment Holdings

Job Overview

• As the Procurement Manager, you will be responsible for overseeing the sourcing, purchasing, and inventory management of all goods and services required for the efficient operation of our hospitality establishment.
• This role ensures that procurement activities are aligned with the our standards of quality, cost-efficiency, and timely delivery.
• The ideal candidate will have extensive experience in procurement and inventory management within the hospitality industry.

Key Responsibilities
Procurement Strategy and Operations:

• Develop and implement procurement strategies to ensure cost-effective sourcing of high-quality products and services.
• Establish and maintain relationships with suppliers, vendors, and service providers.
• Negotiate contracts, pricing, terms, and delivery schedules with suppliers.
• Ensure compliance with legal and regulatory requirements in procurement activities.

Inventory Management:

• Oversee inventory management processes, including ordering, receiving, storing, and distributing supplies.
• Develop and implement inventory control systems to optimize stock levels and reduce waste.
• Conduct regular inventory audits and reconcile discrepancies.
• Monitor and forecast inventory needs based on hotel occupancy and event schedules.

Cost Control and Budgeting:

• Prepare and manage the procurement budget, ensuring adherence to financial targets.
• Identify cost-saving opportunities without compromising quality and service standards.
• Analyze market trends and conditions to anticipate potential pricing fluctuations.

Quality Assurance:

• Ensure that all procured items meet the hotel’s quality standards and specifications.
• Coordinate with department heads to understand their specific needs and preferences.
• Address and resolve any issues related to product quality or supplier performance.

Supplier Relationship Management:

• Evaluate and select suppliers based on quality, reliability, and cost-effectiveness.
• Maintain a preferred supplier list and periodically review supplier performance.
• Foster strong working relationships with key suppliers to secure favorable terms and reliable service.

Reporting and Documentation:

• Maintain accurate records of all procurement activities, contracts, and transactions.
• Prepare regular reports on procurement activities, inventory status, and cost analysis.
• Utilize procurement software and tools to streamline processes and improve efficiency.

Team Leadership:

• Lead and manage the procurement team, providing guidance, training, and support.
• Foster a collaborative and proactive team environment focused on continuous improvement.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration, Hospitality Management, or a related field.
• Minimum of 5 years of experience in procurement, preferably within the hospitality industry.
• Strong knowledge of inventory management principles and practices.
• Proven negotiation skills and experience in contract management.
• Excellent organizational and multitasking abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.

Additional Requirements:

• Flexibility to work occasional evenings, weekends, and holidays as needed.
• Knowledge of sustainable and ethical sourcing practices is a plus.
• Professional certification (e.g., CPP, CPIM, CSCP) is an advantage.