Procurement & Logistics Officer at Tokiye Integrated Medical Services

Role Summary

• The Procurement and Logistics Officer will support the end-to-end procurement, transportation, and distribution of project materials and equipment for the project.
• The role will ensure that goods are sourced cost-effectively, and transported efficiently, and distributed promptly to the project site, maintaining 100% compliance with company standards, regulations, and project timelines.

Key  Responsibilities 
Procurement Support and Sourcing:

• Assist in sourcing, evaluating, and selecting suppliers for construction materials, medical equipment, and consumables.
• Obtain and compare quotations to ensure cost efficiency, quality, and timely delivery.
• Liaise with the head of procurement to prepare purchase orders (POs) and ensure adherence to company procurement policies and approval limits.
• Maintain up-to-date vendor and price lists for frequently purchased items.
• Liaise with suppliers to confirm delivery schedules and resolve any supply delays or quality issues.

Logistics and Transportation Management:

• Coordinate the transportation and movements of materials and equipment.
• Support freight and forwarding processes, ensuring compliance with Nigerian Customs and other relevant authorities.
• Plan and coordinate local deliveries to the project site.

Warehouse and Distribution Alignment:

• Work closely with the Inventory Supervisor to synchronize inbound and outbound material movements.
• Ensure all deliveries are accurately received, recorded, and transferred to the site warehouse.
• Monitor distribution schedules to ensure materials reach work fronts on time.
• Support proper documentation of materials received and issued for transparency and audit readiness.

Documentation and Compliance:

• Maintain comprehensive records of purchase orders, delivery notes, invoices, and customs clearance documentation.
• Ensure 100% compliance with company procurement procedures, ethical sourcing, and regulatory requirements.
• Prepare weekly procurement and logistics status reports for project management review.
• Support audit processes and maintain complete traceability of all transactions.

Coordination and Communication:

• Collaborate with the procurement, finance, inventory, and construction teams to align purchasing with project priorities.
• Provide regular logistics updates to the line manager and identify potential supply chain risks.
• Support vendor and freight partner relationship management to ensure dependable service delivery.

Requirements / Qualifications

• Education: Bachelor’s degree preferably in Supply Chain Management, Logistics, Business Administration, or related field. Candidates without a related degree must have proven, relevant experience (7 years) in procurement, logistics, or supply chain operations for major construction or industrial projects.
• Experience: 7 years of procurement and logistics experience, preferably in construction, healthcare, or infrastructure projects.
• Strong negotiation, vendor management, and contract administration skills.
• Proficiency in ERP/procurement systems and logistics tracking tools.
• Excellent organizational, analytical, and communication skills.
• High integrity, attention to detail, and ability to manage multiple priorities under pressure.

Skills and Competencies

• Strong understanding of the end-to-end supply chain (procurement, logistics, warehousing, distribution).
• Ability to coordinate with multiple stakeholders (suppliers, freight forwarders, warehouse, site teams).
• High data accuracy and documentation discipline.
• Effective problem-solving and risk mitigation skills.
• Team-oriented and proactive mindset, working collaboratively under supervision and tight deadlines.

Application Closing Date
Not Specified.