Procurement/Inventory Officer at Willers Solutions

RESPONSIBILITIES

• Receiving the stock, storage of goods, issuing and stock control, keeping stores records of daily transactions and reporting stock updates to the operation stakeholders.
• Supporting procurement plans and strategies through supplies of spare parts, components, operating materials & resources from local and international suppliers.
• Ensuring good preparation of purchasing documents based on requisitions from user departments.
• Analyzing supplier quotations and make recommendations to the procurement / Inventory manager
• Distribution of stock to various branches, updating of stock cards, posting to database and ensuring accuracy of reports periodically.
• Assisting with negotiation of best prices, terms and conditions of delivery with suppliers and subcontractors in conjunction with procurement / Inventory manager.
• Preparing an approved vendors list for the approval of Procurement / Inventory manager, after due market surveys and price reviews (sourcing)
• Maintaining an ongoing working relationship with suppliers and subcontractors.
• Organizing commercial evaluation of bids and ensures Purchase Orders comply with appropriate specifications, conditions and clauses; issues Purchase Orders for approval in line with process guidelines and specified approval limits.
• Assisting in the preparation of procurement – related documents and contracts and submits these for review and sign-off & approval by the Procurement and internal customer’s management.
• Creating a database of all items in stock and regularly carry out inventory exercise.
• Agree on reordering levels with the Procurement /Inventory manager.
• Maintaining an up to date catalog of frequent sought equipment's and items with the prices.
• Follow-up with Accounts for payments to Vendors/Contractors against Purchase / Service Order.
• Prepare required monthly reports for the procurement / Inventory manager and GM – Finance.
• Strictly adhere with procurement SOP of the company in all transactions.
• Carry out other duties as may be assigned from time to time by the GM - Finance and Accounts.

REQUIREMENTS

• B.sc (Upper division) Business administration, Management, Purchasing & Supply, Finance.
• Minimum of 5 years’ experience in managing Engineering stores in a telecommunications company.
• At least 3 years of progressive work experience directly related to the duties and responsibilities specified.
• Must be good with inventory.