Procurement Documentation Officer at Ascentech Services Limited

Job Summary

• Our client is seeking a meticulous and detail-oriented Procurement Documentation Officer to join their procurement team.
• The ideal candidate will be responsible for handling all procurement-related documentation and ensuring compliance with internal policies and external regulations.
• This role supports smooth procurement operations by maintaining accurate records, preparing reports, and facilitating audit-readiness.

Key Responsibilities

• Prepare, review, and manage all procurement documentation including purchase requisitions, RFQs, purchase orders, delivery notes, and invoices.
• Ensure timely and accurate documentation of supplier contracts, agreements, and compliance certifications.
• Maintain a structured filing system (physical and electronic) for all procurement records.
• Liaise with suppliers and internal departments to confirm documentation accuracy and completeness.
• Monitor procurement timelines and support the tracking of deliveries and supplier performance.
• Assist in preparing procurement reports, documentation for audits, and vendor performance evaluations.
• Support the procurement team in bid analysis and vendor selection documentation.
• Ensure all procurement activities comply with company policies and industry regulations.

Qualifications

• Minimum of HND/BSc in Business Administration, Procurement, Supply Chain Management, or related field.
• 2–3 years of experience in procurement documentation or supply chain operations.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (especially Excel and Word); knowledge of ERP systems is an added advantage.
• Good understanding of procurement processes and compliance standards.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.