Procurement Associate at UNDP

The Procurement Associate may supervise clerical and support staff of the Procurement Unit, and will work in close collaboration with the operations, programme and projects’ staff in the CO staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls. 
• Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management.

Organize procurement processes for CO, projects, and other UN Agencies:

• Provide guidance and inputs to the project team on procurement plans for the country office and projects. 
• Prepare and conduct RFQ, ITB or RFP, and receive and evaluate quotations, bids or proposals in full compliance with UNDP rules and regulations. 
• Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in eprocurement. 
• Prepare submissions for internal procurement review committees (CAP, RACP, and ACP). 
• Prepare reports on procurements in CO.
• Implement or partake in joint procurement processes for the UN agencies in line with the UN reform.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

• Organize procurement training for operations and project staff. 
• Organize procurement training for vendors on e-procurement modules. 
• Synthesize lessons learned and best practices in procurement. 
• Make sound contributions to knowledge networks and communities of practice.

Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and CO goals.

• Develop and update rosters of suppliers. 
• Implement supplier selection and evaluation.

Required Skills and Experience

Education:

• Secondary education is required   
• A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. 
• CIPS level 2 is mandatory.

Experience:

• Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level.
• Experience in public sector procurement of goods and services would be an advantage.
• Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ORACLE/QUANTUM.

Language Requirements: 

• Fluency in written and spoken English is required.