Procurement Assistant at New Foundation for Displaced Persons (NFDP)

Duration:                            6 months              

Job Summary:

The Procurement Assistant will support the procurement team in sourcing, purchasing, and contract management. He/ She will gain hands-on experience in procurement processes, contributing to the organization\'s operational efficiency.

Key Responsibilities:

• Assist with procurement processes, including tendering and bidding
• Support contract management and vendor selection
• Maintain procurement records and databases
• Conduct market research and supplier identification
• Help with purchase order processing and invoicing
• Support procurement reporting and compliance
• Assist with inventory management and stock control
•  Carryout all documents photocopying, scanning, archiving procurement files &reception of goods.
•  Proper filing of all procurement documents.
•  Sending a request for feedback regarding suppliers’ performance & update supplier files. 
•  Ensuring that all Supplies, services, and equipment required are delivered in time
• Expedite suppliers to ensure timely delivery of goods and services and address any delays or issues.
• Maintain and update the asset inventory, ensuring accurate record-keeping for office equipment and supplies.
• Ensure proper documentation and filling of logistics documents for easy retrieval and audit readiness.
• Support any assign task in the organization.
• Assist in data entry and updating databases, ensuring accuracy and completeness of information.
• Follow-up internally between the Procurement and Logistics department and the Finance department on procurement-related transactions.
• Support in the asset disposal process in accordance with organizational policies and procedures.
• Following the guidance of the procurement staff, to ensure that all fields’ goods, to be dispatched along with all the needed documentation (Waybill).
• Collaborate with suppliers to build and maintain good working relationships.

Job Requirement

• ND/Diploma, B Sc in Supply Chain Management, Economics and Business Administration.
• Basic understanding of operations and logistics management.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills, with the ability to work as a team.
• Ability to manage multiple tasks and meet deadlines.
• Fluency in English required; knowledge of Hausa or local languages is an asset.

Skills and Behaviours (Our Values in Practice)

Transparency, Accountability, Partnerships, Integrity, Team Building:    

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self and others accountable
• Knowledge of Microsoft application, Such as Excel, Word, Power point.
• Strong communication and interpersonal skill.

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Desirable Criteria:

• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.