Procurement Assistant at MSI Reproductive Choices

Overall Responsibility:

• This role involves various procurement functions including Strategy & Planning, Advisory and Support, Sourcing, Negotiation and Contracting, Supplier Performance, Knowledge Management, Supervision, and Relationship Management.
• The Procurement Assistant will execute these duties in accordance with MSI Nigeria Procurement Guidelines, Standard Operating Procedures, and other relevant policies.

Core Responsibilities:

Liaison, Coordination & Technical Support

• Communicate with suppliers, contractors, and MSI Nigeria staff regarding purchase requisitions, specifications, bids, contracts, orders, and related matters.
• Provide technical guidance to Programs and Departments in drafting specifications, establishing price estimates, and other procurement technical aspects.
• Manage user expectations in line with applicable procedures and processes.

Contracting & Contract Management

• Prepare Purchase Orders using the Tally System.
• Draft, edit, review, and interpret contract terms, conditions, and specifications.
• Recommend negotiations and contract awards for supplies.
• Ensure Supplier Performance reports are obtained per procurement transaction from Users/Programs.
• Inspect and compare the quality of merchandise and/or services purchased or to be purchased to ensure they meet MSI Nigeria requirements.
• Ensure procurement transactions due for payment are complete and submitted to Finance for action.

Reporting & Knowledge Management

• Compile monthly procurement reports.
• Maintain a complete audit trail for all procurement process documentation.
• Keep an up-to-date Supplier list with key supplier details; maintain Supplier Admin & Bid Logs.

Required Qualifications & Experience:

• Bachelor’s degree in Supply Chain Management, Procurement & Stores Management, Commerce, or Business Administration.
• Considerable (1-2 years) full-time professional-level experience involving the acquisition of medical supplies, equipment, commodities, or services through a competitive bidding and negotiation process; experience with international procurement transactions.
• Professional qualification in Procurement or at least ¾ professional qualification (e.g., CIPS).
• Evidence of good standing with a recognized clinical-related professional body.
• Outstanding written and verbal communication skills.
• Experience working with a non-governmental organization.
• Articulate and analytical with attention to detail.
• Ability to work with minimum supervision.