Procurement Assistant(IT Industry) at KINZ Global Consult

Responsibilities:

• Gather and maintain up-to-date information on the cost and selling prices of IT products and services.
• Coordinate with vendors and suppliers to obtain price quotations and ensure accurate pricing data.
• Oversee and monitor the IT inventory, including stock levels, stock movements, and reordering points.
• Work closely with relevant teams to ensure timely replenishment of IT stock.
• Prepare and draft PFIs for materials and equipment required for IT repairs and maintenance.
• Verify the accuracy of information and obtain necessary approvals before issuing PFIs.
• Identify and source materials and components needed for IT repairs, maintenance, and projects.
• Maintain relationships with suppliers to ensure timely delivery and competitive pricing.
• Assist the procurement team in overseeing the delivery of procured IT products and services.
• Track and monitor shipment statuses to ensure timely receipt of ordered items.
• Prepare invoices and waybill numbers for purchased IT products and services.
• Collaborate with finance and logistics teams to ensure accurate documentation.
• Review and revise existing Purchase Order Forms as necessary to reflect changes in requirements or pricing.
• Respond to RFQs from vendors and suppliers promptly and accurately.
• Coordinate with internal stakeholders to gather necessary information for RFQ responses.
• Collate and maintain records of Purchase Orders issued for IT-related procurements.
• Ensure that all POs are appropriately filed and documented.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred.
• Proven experience in procurement, preferably in the IT industry.
• Strong knowledge of IT products, equipment, and materials.
• Excellent organizational skills and attention to detail.
• Proficient in MS Office suite and procurement software.
• Effective communication and negotiation skills.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Familiarity with inventory management principles and procedures.
• Ability to collaborate with cross-functional teams and external vendors.