Procurement Assistant at Catholic Relief Services (CRS)

Job Summary:

• You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable.
• Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:

• Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
• Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.

Required Languages – English and Hausa , proficiency in other local languages preferred.

Travel - Must be willing and able to travel up to 10 %.

Knowledge, Skills and Abilities

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented.

Preferred Qualifications

• Professional certification a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint).
• Experience with database management systems (e.g. MS Access) highly desirable.