Procurement Assistant at Action Against Hunger | ACF Nigeria LTD/GTE

Location: Maiduguri, Borno State
Starting Date: As soon as possible
Direct Line Manager: Procurement Officer
Job Type: Full Time

Objective 1

• Procurement: Provide Administrative Support to the Procurement Officer.

Tasks & Responsibilities:

• Obtain quotations for both direct and negotiated procedures within a week of assignment.
• Negotiate with suppliers for competitive pricings.
• Support Procurement officer in negotiated procedure and  framework agreements processes
• Support Procurement Officer in market surveys
• Support procurement officer in supplier evaluation processes
• Support Procurement officer in Supplier database maintenance
• Support Procurement officer in cash forecasting reports twice monthly

Objective 2

• Archiving: Maintain manual and electronic archives for all Purchase Dossiers and other logistics documents

Tasks & Responsibilities:

• Create electronic archives for Procurement documents
• Complete and close all purchase dossiers and purchase lines in the LINK ERP systems
• Support procurement officer in organizing addendums to contracts in the electronic filling system.
• Add a name extension for all PDs and PRs by a summary of their content for easier identification on the server store - continuous

Objective 3

• Supply Tracking: Functional system of dispatch and receipt acknowledgement for purchases.

Tasks & Responsibilities:

• Create Delivery Notes/waybills.
• Track deliveries and receipt acknowledgements.
• Consolidate any quality/quantity received feedback as appears on returned DNs and report to procurement officer.

Objective 4

• Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all-inclusive and the employee will perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
• The Procurement Assistant should be flexible and adaptable with regards to the implementation of the daily work/activities.
• The Procurement Assistant is expected to conduct all duties in a professional manner following ACF Nigeria mission staff regulations and charter.

Qualifications

• Higher National Diploma or equivalent in Logistics, Procurement, Supply Chain or any other course.

Skills & Experience
Essential:

• Minimum of 2 years’ experience in office administration and procurement work.
• Some experience in Logistics and stock control;
• Good capacity to work in a team;
• Knowledge of English;
• Good Computer Skill, MS Word, MS Excel;
• Commitment to Action Against Hunger principles, values and charter.

Preferred:

• Experience in working for NGO;
• Highly energetic and motivated individual.

Minimum Basic Salary
NGN 156,995 per month