Procurement and Contracting Analyst at TIE Consulting Limited

Job Purpose

• Responsible for implementing a cost-effective strategy to source local building items and manage service contractors.

Key Responsibilities and Duties

• Support procurement planning through collaboration with project personnel and Managers in the preparation of the procurement plan;
• Assist and facilitate the development and implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for the project;
• Maintain and update the procurement monitoring system and provide feedback on purchase orders to requesting office;
• Tender report – Conduct due diligence and proffer recommendations on vendors who applied for tender;
• Review and evaluate bids or proposals received (for completeness and adequacy of technical specifications and cost effectiveness) and prepare analysis for contract awards and for submission to the review committee and Procurement Authority;
• Review interim and final valuations, cost analysis and provide advice on contractual claims;
• Maintain a vendor database and ensure effective use of the system to record the listing, updating, evaluation and monitoring of performance of service providers and vendors;
• Update vendor evaluation scorecard, Complete company-wide standard template on a quarterly basis;
• Prepare annual sourcing plan and budget – Contains identified vendors, quotes and timelines;
• Prepare quarterly sourcing reports – operational and financial results of sourcing strategy to management;
• Maintain a database and website of procurement standards and tools, roster of best suppliers, contractors and service providers, activities and statistics and contract advertisement and awards to share and disseminate information on a regular basis.

Qualification, Skills and Requirements

• BSc (or equivalent) in Quantity Surveying required; other comparable graduate degree potentially acceptable
• Minimum of 4 years of experience in procurement related role
• Membership of NIQS (Nigerian Institute of Quantity Surveyors and CPM (Certified Purchasing Manager)
• Specific commodity experience preferred
• Practical and logical qualities and a methodical way of thinking
• Good planning/project management skills
• Exceptional negotiation, problem-solving and analytical skills
• Strong numeracy and financial management skills and the ability to learn sophisticated design and costing IT packages.
• Ability to write clear and precise reports and to relate complex information in a simple way to a diverse range of people
• Industry knowledge and understanding; detailed knowledge of past and current building and construction technology processes, materials, business and legal matters.
• Gather information nationally and internationally about what could be; visualizes the future and assesses what needs to change; thinks strategically, considers wider effects thoroughly, including customers, shareholders and people; promotes and builds enthusiasm for the vision.
• Balances the needs of the stakeholder triangle; assimilates and analyses relevant information; identifies core principles, and applies them consistently to decisions, identifies and mitigates risks; creative in providing solutions; owns decisions.
• Outstanding people leadership and management skills. Ability to drive change management across the organization
• Superior communication skills, both verbal and oral
• Sets milestones and timeframes to achieve objectives and operational requirements; determines priorities and allocates responsibilities and manages workflow; establishes measures and monitoring systems; monitors unit and individual performance, putting (joint) action plans in place to address areas of non-compliance; anticipates hurdles and has contingency plans to get around them.