Procurement & Admin Officer at Smile 360 Dental Specialists

Job Summary

• The Procurement & Admin Officer is responsible for sourcing, purchasing, and managing the timely delivery of goods and services required by the organization.
• This role also oversees logistics operations, including transportation, inventory management, vendor relationships, and ensures cost-effective procurement practices. Additionally, the officer administers janitorial services and provides overall administrative support to ensure smooth facility operations.

Main Duties and Responsibilities
Procurement Management:

• Source and procure goods, materials, equipment, and services per company policies.
• Obtain, evaluate, and compare quotations from suppliers.
• Negotiate pricing, contracts, and delivery terms to achieve cost savings.
• Prepare and process purchase orders and manage procurement cycles.
• Maintain procurement records, supplier databases, and documentation.
• Monitor inventory levels and coordinate replenishment to avoid shortages.
• Evaluate supplier performance and maintain vendor relationships.
• Ensure procurement adheres to budgets, internal control, and guidelines.
• Support contract administration and vendor performance oversight.

Logistics Management:

• Coordinate transportation and delivery of goods and equipment.
• Manage relationships with logistics providers and couriers.
• Track shipments to ensure timely delivery.
• Oversee company vehicle usage, maintenance, repairs, licensing, and documentation.
• Arrange travel and transportation for staff and business activities.
• Ensure proper inventory and stock control.
• Prepare logistics reports and maintain accurate records.
• Resolve delivery and logistics-related issues promptly.

Janitorial Services Administration:

• Develop, review, and monitor cleaning schedules and checklists.
• Coordinate and supervise cleaning activities across facilities to maintain standards.
• Conduct inspections of cleaning tasks and facility hygiene.
• Collaborate with Janitorial Team Leads to implement cleaning programs.
• Support onboarding, orientation, and performance monitoring of janitorial staff.
• Ensure availability and proper use of cleaning materials and equipment.

Administrative Support:

• Maintain administrative records, reports, and documentation accuracy.
• Prepare and submit procurement, logistics, facilities, and service performance reports.
• Provide timely information to management and stakeholders.
• Coordinate facility-related administrative activities and support projects.
• Participate in departmental meetings, trainings, and corporate engagements.
• Promote continuous improvement in procurement, logistics, and administration functions.

Education, Qualifications & Experience
Education:

• Bachelor's Degree or HND in Business Administration, Procurement, Supply Chain Management, Logistics, Management, or related field.

Postgraduate Qualifications:

• Postgraduate or Master’s degree is an advantage.

Experience:

• 3–5 years’ experience in procurement, logistics, administration, or facility management.
• Experience in healthcare, hospitality, or corporate services sectors is advantageous.