Procurement, Admin & Logistics Assistant at Search For Common Ground’s International

Roles and Responsibilities:

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing and answering phones.
• Welcome guests and visitors at the reception.
• Keep tab of clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with the supervisor.
• Facilitate purchase of office supplies. 
• Ensure that office equipment is kept in good condition.
• Support in management of petty cash.
• Work closely with vendors during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated on regular intervals

Qualifications

• A minimum of BA/ Bsc holder with a good knowledge of admin functions
• Previous experience as an office Assistant or similar experience is an added advantage
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.

Required Skills and Experience

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents 
• Ability to perform general duties including logistics support.  
• Ability to stock and label office supplies and keep proper stock record to ensure ample supply to carry out duties.

Expectations

• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Other Relevant Competencies

• Accountability: Being accountable and passing on accountability for one's own actions and those of colleagues and the organization. 
• Attention to detail: The ability to process detailed information effectively and consistently
• Collaboration: The ability to work effectively with others in order to achieve a shared goal - even when the object at stake is of no direct personal interest possibilities. 
• Creativity: The ability to come up with original and innovative ideas and solutions, to adopt points of view outside the usual parameters. 
• Focus on Quality: Setting high quality standards and striving for continuous improvement and quality assurance. 
• Learning Ability: The ability to absorb new information readily and to put it into practice effectively
• Adaptability: The ability to remain fully functional by adapting to changing circumstances (environment, procedures and people).