Principal Budget Programming Officer, SNPB.1 at African Development Bank - AfDB

Position Number: 50071863
Position Grade: PL4

The Complex

• The Senior Vice-Presidency is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive a performance culture that will align all processes and systems to deliver high-impact results.
• The Senior Vice-Presidency will provide effective leadership and exceptional coordination to ensure the implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The Senior Vice-Presidency will lead Senior Management discussions, decision-making processes, and the implementation of Keyboard and Management decisions.

The Hiring Department

• The primary role of the Programming and Budget Department is to develop a strategic approach to planning and budgeting and to coordinate the definition, planning, implementation, and monitoring of Bank-wide programming and budgeting processes.
• The Budget Execution Coordination Division is responsible for budget execution coordination support through the coordination of the work programme planning, budgeting, and resource management at the various complexes in close consultation with all stakeholders throughout the Budget cycle.
• It is also responsible for performance monitoring and reporting on the implementation of the work program and budget.
• It contributes to the development of Key Performance Indicators and provides quantitative and qualitative analyses of the Bank’s performance for information, control, and decision-making.
• In addition, it is in charge of implementing capacity-building programs on budgeting and resource management.

The Position

• The position requires a good knowledge of the Institution or within a similar environment, the capacity for conceptual and strategic analysis, and a perfect command of financial and operational management matters, to be able to analyze and evaluate programming and budgetary matters critically and exhaustively.
• The incumbent must demonstrate the capacity to conduct independent research and analyses, identify problems, propose solutions, and make recommendations to Management and the ability to prepare budget reports and documents for Senior Management and the Boards while working within specified timelines.
• As such, high-level skills in communication and negotiation as well as the ability to build a partnership with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the institution;
• Demonstrated ability to guide, lead, and motivate a group of professional and support staff to manage and deliver work programmes, ad-hoc assignments, and special projects in an effective and efficient way;
• Excellent written and verbal communication in English or French with a working knowledge of the other.

Key Functions
Under the supervision and guidance of the Division Manager, Budget Programming, the Principal Budget Officer (Programming) will:

• Drive the business planning process, set standards for organizational units’ business plans, monitor the elaboration of the Bank’s work program and budget and its submission to the Board of Directors, and ensure consistency and quality of plans with the Bank’s strategic orientations and objectives.
• Contribute to the preparation of the Strategic Direction Note and the launching memorandum in conjunction with the relevant departments of the Bank.
• Provide support in the coordination and in the preparation of the Bank’s Budget Framework Paper (BFP) and the Bank’s Programme and Budget Document (PBD) for submission to the Board of Directors
• Liaise with Senior Management and concerned Complexes to formulate/update criteria and methodologies for determining country and sector resource allocations aligned with the Bank’s priorities to ensure efficient use of the Bank’s overall administrative budget.
• Ensure that strategy and policy documents presented to the Board of Directors reflect clearly and comprehensively their budgetary implications, propose methodology for clearing such documents and ensure high quality control of Complexes’ input during the preparation of the Bank’s.
• Conduct and coordinate additional corporate analysis on operational work program, lending performance and objectives as well as budget trends during the budgeting process.
• Review and propose improvement of programming and budgeting processes.
• Ensure the periodic update/review of the regulatory framework, and institutional governance of the programming, and participate in preparing Board documents on programming and budget processes enhancement.
• Coordinate printing and ensure timely submission of the PBD to the Board of Governors.
• Participate in the update of Administrative and Capital Budgets Preparation Guidelines.
• Represent the department (and the Bank) at key Programming meetings and on important missions when requested to do so.
• Serve as a focal point and spokesperson on Programming issues to external constituencies and expert Programming groups.

Competencies (Skills, Experience, and Knowledge)

• Hold at least a Master's Degree in Finance, Business Administration, Operational Research / Optimization, or a related discipline.
• Have a minimum of six (6) years of relevant experience in resources and programs management of which three (3) years gained within international institutions or well-known corporate entities.
• Knowledge of Budgeting policies, practices and regulations, Management Accounting, Time Management Systems, Operational Programming, Performance Measurement, and Strategic Planning.
• Experience in the preparation of strategic reports and/or research publications and strong analytical skills.
• Demonstrated capacity to initiate and manage innovations and changes.
• Demonstrated ability to multi-task and manage time effectively to deal with multiple demands and deadlines with the ability to work as part of a multicultural team.
• Having private sector experience will be an added advantage.
• Strong leadership, client orientation as well as team working skills.
• Capacity to diagnose and resolve multiple, concurrent problems as well as manage multiple, simultaneous, and shifting demands, priorities, and tight deadlines.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Competence in the use of SAP or equivalent ERP Systems and standard MS Office applications (Word, Excel, Access, and PowerPoint).