Plant Secretary at International Breweries

Job Purpose

• The primary function of this position is s to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Key Outputs and Responsibilities

• Prepare professional correspondence, reports and documents under the direction of the plant manager.
• Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner.
• Organize and coordinate meetings, conference and travel arrangements.
• Arrange internal meetings and take minutes where needed.
• Stakeholder management and Maintaining company reputation with Vendors and external stakeholders.
• Generate invoices and follow-up on payment defaults.
• Generate payment documents.
• Maintain schedules and calendar of the plant manager.
• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience.
• Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management.

Requirements
Education:

• At least a First Degree from a recognized university

Experience:

• A minimum of 3 years experience in administration and facility/office management
• Effective decision making skills
• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point.

Key Attributes and Competencies:

• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback.
• Sound written and oral communication.
• Drive and resilience.
• Ability to self manage within a pressurized working environment.
• Innovative approach with an attention to detail.
• Decision-making skills.
• Planning and organizational skills.
• Honesty and integrity.
• Applied strategic thinking.
• Proactive and motivated initiator.
• Team player and leader.
• Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note.
• Knowledge of VPO will be added advantage.