Pharmacy Supervisor at Medecins Sans Frontieres

Main Purpose

• Ensuring general functioning of the Zurmi Central pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Responsibilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Doing the deliveries, receptions and recording of regular’ orders and the exceptional orders, in close coordination with the logistics department, updating stock files and informing Project Pharmacy managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of drug and medical material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Ensuring efficient supply of the end user units supported according to the orders and stocks and using cold chain when needed. Monitoring and analyzing orders of end user units in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in Isystock and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in the training of nursing staff regarding the dispensing of drugs and their side effects.
• Following the implementation of the Daily consumption sheet and biweekly consumption sheet in the unit.
• Ensure a good use of the medications in the end user units by supervision of these units and do recommendations that can permit to improve the management of the stock in the end user units.
• Ensure that the movements done in Isystock are the same one than the one on the stock card and are matched with the documentation and to have all the documentation is updated and well-archived.

Requirements

• Education: Essential, a degree in pharmacy management.
• Experience: 1-year certified work experience as a pharmacy Supervisor or Pharmacy technician.
• Language: Good English level and Hausa is also an asset
• Knowledge: Essential computer literacy (Isystock, Word, Excel and internet)

Competencies: 

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3