Pharmacy Supervisor at Medecins Sans Frontieres

Main Purpose

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Job Description

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects
• Organize work rosters for the storekeepers and pharmacy assistant.
• Assist in preparing the pharmacy monthly report.
• Alert pharmacy manager Monthly with the list of Overstock and sleeping stock and come up with possible solutions to managing the stock.
• Conduct Bi-weekly training on the use of sleeping stock and overstock items on MSL to bring to the knowledge of the prescribers its availability.
• Alerting Pharma Manager on stock level in the Central Warehouse and intermediate pharmacy.
• Working closely with logistic/Radio to request movement of vehicles associated with the pharmacy movement of commodities.

Requirements
Education:

• Degree of Pharmacy Management only – Essential.

Experience:

• At least 1 Year certified work experience as a pharmacy manager or supervisor.

Certification:

• Certified/licensed pharmacist with PCN

Language:     

• English and Hausa

Knowledge:

• Computer literacy (word, excel and Internet) – Essential

Competencies:

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3

Contract:

• 208 working hours per month.

Remuneration

• Monthly Gross salary according to MSFF salary scale,plus 13th month allowance equivalent to 1 month of gross salary