Pharmacy Storekeeper at Medecins Sans Frontieres

Job Description

• The Pharmacy Storekeeper shall execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor, and in collaboration with the logistics team.

Main Duties and Responsibilities

• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software. • Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes: e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

MSF Section/Context Specific Accountabilities:

• Respect and adhere to established channels of communication within the organization. ✓ Conduct all laboratory activities as required and in accordance with MSF standards.
• Participate in preparing and estimating the necessary medical supplies (hygiene, PPE, medication, equipment) for each department.
• Building the capacity of the Ministry of Health / MSF staff to manage the pharmacy.
• Collaborate with the rest of the medical team in updating/adapting pharma tools
• That goods are well organized and stored in a clean area to be visible and traceable i.e. assisting in the stock inventory, storing items according to nature and use, and ensuring that the temperature in the store is appropriate and items that require cold chain are correctly stored.
• Preparation of outgoing items in a clean and optimized way by appropriately packing, sealing, and labeling goods, assisting with recording the exits on stock cards and project forms, and ensuring good quality of cold chain when needed.
• Ensuring all movements are recorded in manual store cards.
• Replacing and being able to record all movements in the electronic (computerized) stock system in the absence of the pharmacy supervisor.
• Any other Role the Pharmacy Supervisor assigns You

Requirements

• Bachelor's Degree / OND
• 2 years of work experience