Pharmacist - Borno at Medecins Du Monde

MAIN RESPONSIBILITIES 

Under the Technical supervision of the Pharmacy Manager and the management of the Program Manager, the Pharmacy Officer will be responsible for the following main activities to ensure a good pharmacy management at all levels:

• Implementing a quality drugs supply system in line with MdM standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption in the mission
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings

TASKS DESCRIPTION:

Implementing a quality drugs supply system in line with MdM standards:

• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with log/supply and Pharmacy Manager.
• Prepare the request for all the necessary drugs, material and equipment for operations and validate with medical supervisor.
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement in collaboration with Pharmacy Manager and Logistic Manager.
• Alert the Pharmacy Manager and the Program Manager as soon as the buffer stock will be used.
• Checks quality of drugs are in line with MdM internal and national regulations during the procurement process.
• Participate on evaluation of potential local suppliers for supplies and equipment according to MdM standards.
• Participate on selecting the suppliers (validated after QUAMED Local Market Assessment) for local purchase of drugs.
• Store drugs according to instructions and standards.
• Support medical team (medical supervisor, medical doctors, midwives, nurses) for them to establish order related to the needs of operations implemented.
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied.

Implementing an effective stock management:

• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labelling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs, medical supplies and equipment for easy distribution and appropriate stock movement records
• Ensure all boxes and items are proper identify and register in stock cards and SAGASTOCK.
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator.
• Monitor temperature of the pharmacy and fridge daily.

Reception and preparation of orders:

• Order reception:
  • Check quantities and quality of the received items
  • Make out an acknowledgement of receipt for logistic department and HQ
  • Integrate all the items into physical stock
  • Fill in the stock cards for all the items as the electronic file (SAGASTOCK)
• Order preparation:
  • Prepare and distribute the drugs according to the field request and projects needs
  • Check the rationality of the requests
  • Pack supply request from the supported facilities and mobile clinics in a timely way
  • Update the stock cards and SAGASTOCK according to the stock movements
  • Provide immediate feedback to Pharmacy Manager, Program Manager and FieldCo in case of any problem with the orders

Collection and analysis of drugs consumption

• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported facilities and mobile clinics
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform Pharmacy Manager and Program Manager in case of any unusual consumption.

Support to health facilities and mobile clinics

• Collaborate closely with and build the capacities of dispensers of supported health facilities and mobile clinics.
• Conduct on the job training for dispensers in the mission.
• Upon request, organize trainings on drug prescription and rational use of drugs for medical staff
• Help to assess needs in health facilities and mobile clinics related to drugs storage and dispensation. Propose and fulfil any necessary changes required.

Planning, Reporting and attendance to different meetings

• Develop a planning to schedule routine activities (donations, inventory and so)
• Compile drug consumption per month and facilities/clinic
• Compile information of inventory and consumption for the monthly analysis.
• Participate in a pro-active way to MdM internal meetings (medical, security…)
• Participate to all the relevant trainings organized by MdM
• Provide a report after each field visit with objectives achieved and recommendation to be followed.
• Provide first draft of monthly analysis for revision of Pharmacy Manager before the 10th of following month.
• Liaise/inform clinician, doctors and midwife about drug availability to allow proper stock management.

OTHERS:

• Establish good relationship with the different stakeholders to have a smooth implementation of MdM project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the Pharmacy Manager, Program Manager or Field Coordinator
• Develop network within other health INGOs and NNGOs