ACF Nigeria is currently looking to fill the role of Pharmacist Assistant who will ensure the storage and management of medical stocks in the Pharmacy according to
ACF Nigeria rules, and support the programmes team in pharmacy supervision in health centers
Key Responsibilities:
Mission 1: Maintain the physical integrity of a medical stock
The Pharmacy Assistant is responsible for:
- Compliance with Best Storage Practices for medical products
- Space organisation of the Pharmacy
- Physical integrity of the premises: secure openings, no water damage, no roof or wall cracks, no rodents, etc.
- Hygiene of the premises: regular cleaning of the floor and shelves, refrigerator maintenance, no sweet food or beverages, etc.
- Twice daily control of temperature and humidity on working days
- Ensure that everything possible is done to combat the deterioration factors of medical products
- Classification of products according to the rules recommended by ACF
- Ensure that the special conditions for storage of some specific products (cold chain, products assimilated to narcotic drugs)
Mission 2: Ensure a rigorous inventory tracking
The Pharmacy Assistant is responsible for:
- Update all of the essential management tools
- Registration of all movements of stock on the Inventory Sheets,stockcards and computer stock tracking tool (SFUMed)
- Conduct a monthly physical inventory according to the procedure of ACF and the Chronogram of the pharmacy activities defined
- Record any medical item entry and exit in stock cards on weekly basis.
- Do the weekly/monthly drugs inventory.
- Report discrepancies and general consumption issues to the pharmacy supervisor
- Quarantine obsolete and damaged products and put them in a secure place
- Work with program team to amend drug and stock quotas on a weekly basis to prevent exceptional ordering
- Responsible for inventory and replacement of all emergency boxes – following the schedule for these
- Remove the expired stock items (physical and virtual) and list them
- Quarantine obsolete and damaged products and put them in a secure place
Mission 3: Participate in the procurement activities of the Dispensation Sites
The Pharmacist is responsible for:
- Prepare the order based on the validated SROs
- Complete the transfer tools (Delivery Note, SFUMED, etc.)
Mission 4: Support the program in Pharmacy supervision activities
The Pharmacy Assistant will;
- Technically support the supervisors concerning management practices of medical storage so these conform to structures supported by ACF.
Mission 5: Ensure the archiving of tools and the reporting of activities
The Pharmacist is responsible for:
- Archiving all the management tools
- Supplementing the Monthly Pharmacy Report and to deliver it to these hierarchical and functional superiors
Mission 6: Support the Logistics Department in receipt of international orders
The Pharmacy Assistant is in charge of:
- Participating in the reception of capital international orders:
- Quantitative reception (number of boxes, quantity of products etc.)
- Qualitative reception (integrity of the delivered products, compliance with the conditions of conservation etc.)
Position Requirements:
- Bachelor’s degree in Pharmacy
- Minimum of 2 years’ experience in stock management
- Fluency in spoken and written English language. Hausa language is desirable
- Strong work ethic: punctuality, responsibility and flexibility
- Strong sense of organisation and attention to details
- Capacity to work in a team
- High level of motivation
- Computer skills (Microsoft office)
- Work experience in INGO setting will be an added advantage
- Experience in a pharmacy supply for hospital projects
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