Personal & Executive Assistant / Office Manager at Cinematographer & Video Editor

Job Description

• We are seeking a highly trusted, detail-oriented, and proactive Personal & Executive Assistant / Office Manager to work directly with and under the CEO, while also overseeing the day-to-day operations of the Innovasol office.
• This is a high-impact, high-access role that combines executive support, personal assistance, and office management into one senior position. You will act as an extension of the CEO, managing priorities, communications, schedules, follow-ups, and confidential matters, while ensuring the office runs efficiently, professionally, and without disruption.
• This role requires discretion, sound judgment, flexibility, and initiative. You must be comfortable operating in a fast-paced, multi-brand environment and supporting global operations across Africa, Europe, and the United States.
• This is a full-time, in-office position.

Key Responsibilities
Direct Personal & Executive Support to the CEO:

• Provide day-to-day personal and executive assistance to the CEO, working directly under her
• Manage the CEO’s calendar, meetings, appointments, and travel arrangements
• Handle emails, calls, messages, and correspondence on behalf of the CEO
• Prioritize, track, and follow up on tasks, deadlines, and action items
• Coordinate logistics for meetings, events, and travel itineraries
• Prepare and organize documents, presentations, reports, and briefing materials
• Maintain absolute confidentiality and exercise discretion with sensitive information
• Act as a liaison between the CEO and internal teams, vendors, and partners
• Anticipate the CEO’s needs and proactively manage priorities to prevent issues

Office Management & Daily Operations:

• Oversee and manage the daily operations of the Innovasol office
• Ensure a clean, organized, professional, and fully functional work environment
• Manage procurement, inventory, office supplies, vendor relationships, and maintenance
• Monitor utilities, equipment, and office systems
• Coordinate office logistics, schedules, and administrative errands
• Welcome and assist clients, guests, vendors, and delivery personnel
• Ensure the office is prepared for meetings, content shoots, and team activities

Communication & Front Desk Leadership:

• Serve as the primary point of contact for all incoming office communications
• Professionally handle and route calls, emails, messages, and inquiries
• Deliver high-quality customer service in person, online, and over the phone
• Support follow-ups with clients, partners, and collaborators

Social Media & Brand Support:

• Support social media posting, engagement, and community management
• Respond to comments and DMs professionally and on-brand
• Assist with light content coordination and scheduling
• Appear on camera when required to represent the brand professionally
• Take photos and videos as needed and required

Administrative & Operational Support:

• Support day-to-day administrative and operational tasks
• Assist with internal coordination, scheduling, and execution
• Support leadership initiatives and special projects
• Provide ad hoc support across executive, office, and business needs

Qualifications

• 3–5 years of experience as a Personal Assistant, Executive Assistant, Office Manager, or similar senior administrative role
• Proven experience supporting a senior executive or entrepreneur directly
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills with a polished, professional presence
• High level of discretion, integrity, and reliability
• Tech-savvy with proficiency in Google Workspace, WhatsApp Business, Microsoft Office, Canva, and productivity tools
• Comfortable working in a fast-paced, multi-brand environment
• Strong problem-solving skills and the ability to work independently
• Background in customer service, hospitality, or operations is a strong advantage
• Flexible with days and times (weekdays and weekends as needed) and available to support varying schedules across Africa, Europe, and U.S. time zones.

Remuneration

• Competitive Salary (Salary: N175,000 - N225,000 / month.) based on experience; flexible depending on qualifications
• Benefits: Growth opportunities in a collaborative and creative environment