Personal / Executive Assistant at Apata & Ascott Limited

Duties and Responsibilities
Duties of an Executive Assistant will include but will not be limited to the following:

• Maintaining calendar and set up meetings
• Providing documentation services and administrative support
• Manage information flow in a timely and accurate manner
• Performing routine filing of documents and screening incoming calls
• Screening incoming mails as authorized, preparing document for mailing with special attention given to completeness of enclosures
• Resolving minor facility problems within the executive office
• Administering travel arrangements, prepare itineraries, plan logistics for the executive office (reservations, tickets, visas etc.)
• Organise and maintain the executive office filing system
• Asset Protection and Cost Management
• Administrative and Personnel support services and any other duty or duties that may be assigned from time to time
• Maintain confidentiality of highly sensitive information.

Qualification / Requirements
Education:

• Degree in Business Administration, English, Mass Communication, Psychology, Philosophy, Economics, Public Administration or any related field.
• Additional professional certification in management is an added advantage.

Experience & Skills:

• Proven experience as an executive assistant or other relevant experience
• Excellent MS Office Knowledge
• Excellent verbal/written skills, communication, problem solving and interpersonal skills
• Excellent time-management and organisational skills
• Ability to analyse problems and make sound operational decision
• A strong personal commitment to the values of the organisation
• Skilled at prioritizing and organizing work of self and others
• Discretion and Confidentiality.
• Experience: 5 - 7 years.

Person Specification:

• Individual must be result orientated and highly self-motivated
• Ability to work independently, and as part of a team
• Excellent analytical skills.