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  • Posted: Feb 1, 2023
    Deadline: Feb 20, 2023
  • Xtreme Mindz Solutions Limited is a brand Communication Agency with the sole objective of creating a cutting-edge brand and digital solutions that drive visibility and ROI for Organizations.
    Read more about this company


    Personal Assistant to the MD / CEO

    Key Responsibilities

    • Anticipate the CEO’s needs in advance of meetings, conferences, etc, and ensure the needs of the Chief executive are met
    • Serve as the primary point of contact for internal and external personson all matters pertaining to the CEO, including those of a highly confidential or critical nature.
    • Work with the Executive Team to coordinate the CEO’s activities.
    • Provide calendar management for CEO. Prioritize inquiries and requests to ensure smooth day-to-day engagements.
    • Work to understand the business to readily determine whether toaccept a meeting request or requestmore informationregarding themeeting request.
    • Arrange and handle all logistics forthe CEO’smeetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
    • Work to be cost-effective with expensesassociated with traveloffice administrationand meetings.
    • Manage CEO's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
    • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilitiesand follow up appropriately.
    • Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfill their role


    • A Public Administration or Secretarial Administration Degree or any relevant field is preferred or equivalent experience.
    • Minimum of 3 plus years of proven administrative experience supporting at the executive level.
    • Experience coordinating varied executive travel arrangements
    • Experience working in a Marketing and CommunicationAgency will be an added advantage.
    • Strong interpersonal skills
    • Must be MS Office proficient: Excel, Word, PowerPoint
    • High level of confidentiality required
    • Strong organizational skills and ability to work efficiently in a fast-paced environment
    • Excellent verbal and written communication skills are required
    • Excellent problem-solving skills
    • Strong attention to detail
    • The ability to work independently as well as part of the team
    • The ability to prioritize work to effectively handle projects simultaneously under tight deadlines

    Method of Application

    Interested and qualified candidates should send their CV to: using the Job Title as the subject of the mail.

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