Personal Assistant to the MD / CEO at Xtreme Mindz Solutions Limited

Key Responsibilities

• Anticipate the CEO’s needs in advance of meetings, conferences, etc, and ensure the needs of the Chief executive are met
• Serve as the primary point of contact for internal and external personson all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Work with the Executive Team to coordinate the CEO’s activities.
• Provide calendar management for CEO. Prioritize inquiries and requests to ensure smooth day-to-day engagements.
• Work to understand the business to readily determine whether toaccept a meeting request or requestmore informationregarding themeeting request.
• Arrange and handle all logistics forthe CEO’smeetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Work to be cost-effective with expensesassociated with traveloffice administrationand meetings.
• Manage CEO's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilitiesand follow up appropriately.
• Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfill their role

Requirements

• A Public Administration or Secretarial Administration Degree or any relevant field is preferred or equivalent experience.
• Minimum of 3 plus years of proven administrative experience supporting at the executive level.
• Experience coordinating varied executive travel arrangements
• Experience working in a Marketing and CommunicationAgency will be an added advantage.
• Strong interpersonal skills
• Must be MS Office proficient: Excel, Word, PowerPoint
• High level of confidentiality required
• Strong organizational skills and ability to work efficiently in a fast-paced environment
• Excellent verbal and written communication skills are required
• Excellent problem-solving skills
• Strong attention to detail
• The ability to work independently as well as part of the team
• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines