Personal Assistant to the Group Managing Director at Jamub Group

About the Role

• We are looking for a sound, dynamic and highly organized Personal Assistant to support our Group Managing Director (GMD), who is a civil engineer with extensive project management experience.
• The successful candidate will have a civil engineering background with a Masters in Engineering Management,strong analytical skills, and a professional project management certification, such as PMP or PRINCE2.
• This is a unique opportunity for a driven individual to work closely with the GMD in a fast-paced and results-oriented environment.

Key Responsibilities

• Provide executive support to the GMD, managing schedules, coordinating meetings, and organizing travel arrangements.
• Prepare and analyse project reports, data insights, and presentations for the GMD to facilitate strategic decision-making.
• Oversee project timelines, track key milestones, and assist in the management of project budgets and deliverables.
• Collaborate with project teams to gather and organize data, ensuring accurate reporting and analysis.
• Manage the GMD’s correspondence, including drafting emails, reports, and documents, while handling sensitive information with utmost confidentiality.
• Act as the primary point of contact between the GMD and internal/external stakeholders, ensuring smooth communication and follow-up on critical tasks.
• Conduct research to support project planning and execution, providing data-driven recommendations.
• Coordinate project meetings, prepare agendas, take minutes, and follow up on action items.
• Support the GMD in strategic planning and organizational initiatives.

Qualifications and Skills

• Bachelor’s Degree in Civil Engineering
• Minimum of 5 years experience in a PA role or similar, preferably within the civil engineering or construction sector.
• Excellent data analysis skills, with proficiency in tools such as SPSS, Power BI, or similar platforms.
• Professional project management certification (PMP or Prince 2) required. Professional engineering certification/license is advantageous.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and construction/project management software.
• Excellent written and verbal communication skills, with the ability to produce high-quality reports and presentations.
• High level of discretion and professionalism in handling confidential and sensitive information.
• Ability to work proactively, prioritize tasks, and thrive in a fast-paced environment.
• Strong project management experience, with a proven ability to track and manage multiple projects simultaneously.
• Exceptional organizational and time-management skills, with meticulous attention to detail.