Personal Assistant to the Chief Executive Officer at Women Without Walls Initiative (WOWWI)

Overall Job Description

• To provide high-level confidential support to the Chief Executive by providing a full secretarial and administrative service.
• Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key Responsibilities

• To act as a first point of contact dealing with correspondence and phone calls
• To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organize travel and accommodation when required
• Maintain effective filling and data storage including emails and retrieval systems
• ensuring the needs of the Chief executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To set upmeetingsrequired by the CEOby drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on action points.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organization and as directed.

Requirements

• Candidates should possess HND / B.Sc Degrees with 2+ years relevant work experience.