Personal Assistant to the CEO at Prixair

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas, materials, and meeting rooms.
• Manage correspondence, emails, phone calls, and other communications on behalf of the CEO when required.
• Prepare, proofread, and format reports, presentations, letters, memos, and other business documents.
• Take accurate meeting notes, track action points, and follow up on outstanding tasks.
• Arrange domestic and international travel, including flights, accommodation, transportation, itineraries, and visas where applicable.
• Organise business and personal appointments and ensure the CEO is fully prepared for engagements.
• Maintain an organised filing system for confidential documents and records.
• Handle sensitive and confidential information with the highest level of discretion.
• Act as a liaison between the CEO, senior management, clients, partners, and other stakeholders.
• Monitor deadlines and priorities, ensuring important matters receive timely attention.
• Conduct research and prepare briefing notes or summaries to support the CEO’s decision-making.
• Assist with planning and coordinating corporate events, meetings, conferences, and other engagements.
• Support the CEO with personal administrative tasks where required.
• Anticipate the CEO’s needs and proactively resolve administrative and logistical issues.
• Perform other duties and special projects as assigned by the CEO.