Personal Assistant to MD/CEO at Nicole Sinclair Consulting

Location (Ikoyi, Lagos)

Provide full administrative and secretarial support to the MD/CEO; ensure the smooth management of her day-to-day affairs and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MD’s absence, and manage projects on behalf of the MD/CEO

JD

• Provide high-level secretarial support to key internal and external meetings involving the MD/CEO, including preparing agendas, and coordination.
• Act as the point of contact to the MD/CEO among executives, employees, clients, external partners, and vendors
• Coordinate company meetings, events, and sessions with other departments
• Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO
• Assist in planning a weekly business to be executed
• Assist the MD/CEO in researching and following up with the action on matters which fall within the MD’s responsibility, chasing responses, triggering follow-up action
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Travel scheduling, maintaining calendars, organize and facilitate meeting arrangements
• Plan and execute the project on behalf of the MD/CEO
• Surveying and conducting research on equipment for  project execution
• Supervision of the MD/CEO’s ongoing projects
• Any other duties assigned by the MD/CEO

Requirements 

• Bachelor's degree in Business Administration or Entrepreneurship or any relevant field
• 5years Work experience as an Executive Assistant, Personal Assistant, or similar role
• Must have business acumen skills
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Advanced proficiency in managing document, spreadsheet and database
• Ability to liaise  internally and external administrative matters
• Proficiency in appointment scheduling and call forward system
• Excellent verbal and written communications skills
• High level of discretion and confidentiality
• Multitasking and time management skills
• Evidence of an ability to think outside the box and generate and implement a creative solution