Personal Assistant to Managing Director at FUNDiT Finance

Job Summary

• The Personal Assistant to the Managing Director (MD) provides high-level administrative, organizational, and operational support to ensure the MD’s office runs efficiently. The role requires discretion, strong coordination skills, and the ability to manage confidential information while supporting strategic and day-to-day business activities within a financial services environment.

Key Responsibilities

Administrative & Executive Support

• Manage the MD’s calendar, schedule meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the MD and internal/external stakeholders.
• Prepare, review, and manage correspondence, reports, presentations, and briefing documents.
• Take minutes during management and board meetings and follow up on action points.

Office & Operations Coordination

• Coordinate executive meetings, board sessions, and company engagements.
• Track tasks, deadlines, and deliverables assigned by the MD to departments.
• Assist in monitoring operational reports, KPIs, and performance updates for management review.

Confidentiality & Communication

• Handle sensitive and confidential information with utmost discretion.
• Draft professional emails, memos, and official communications on behalf of the MD.
• Screen calls, visitors, and requests to prioritize the MD’s time effectively.

Support for Strategic Initiatives

• Assist the MD with research, data compilation, and analysis to support decision-making.
• Support execution of strategic projects and follow up with relevant teams.
• Liaise with regulators, partners, vendors, and key clients when required.

General Duties

• Maintain proper filing (physical and electronic) of executive documents.
• Support special assignments as delegated by the MD.
• Ensure smooth day-to-day operations of the MD’s office.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Minimum of 5-8 years’ experience as a Personal Assistant, Executive Assistant, or similar role (preferably in financial services).
• Strong understanding of corporate and professional office procedures.

Required Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and problem-solving skills.