Personal Assistant to Chief Executive Officer at HelloMe Limited

ABOUT THE ROLE:

• We are seeking a dynamic and highly organized individual to serve as the Executive Assistant to the CEO to join our team.
• This pivotal role involves streamlining and optimizing the CEO’s workflow by effectively managing tasks, communications, and priorities.

Responsibilities:

Task Delegation:

• Work closely with the CEO to understand priorities and strategic objectives.
• Delegate tasks to appropriate teams or individuals, ensuring alignment with overall goals.

Calendar Management:

• Manage the CEO’s calendar, strategically prioritizing meetings and commitments.
• Coordinate with teams to schedule internal and external appointments.

Communication Coordination:

• Act as a central point of contact for the CEO, managing emails, calls, and messages.
• Filter and prioritize communications based on urgency and importance.

Project Management:

• Oversee key projects on behalf of the CEO, ensuring timelines and deliverables are met.
• Facilitate collaboration among teams to achieve project goals.

Information Management:

• Organize and maintain relevant information, files, and documentation.
• Provide timely access to necessary data for decision-making.

Meeting Preparation:

• Prepare agendas, presentations, and materials for meetings.
• Attend meetings, take notes, and ensure follow-up on action items.

Travel Coordination:

• Arrange travel plans, including flights, accommodations, and ground transportation.
• Develop comprehensive itineraries for business trips.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality.
• Uphold professional discretion in all interactions and communications.

Process Optimization:

• Identify opportunities for process improvement and efficiency.
• Implement systems to streamline workflows and enhance productivity.

Perform other tasks for the CEO as required

Requirements and Skills:

• Minimum of 5 demonstrable years of proven experience as an Executive Personal Assistant.
• Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Project management skills and the ability to prioritize and manage multiple tasks simultaneously.
• Proactive and solution-oriented mindset.
• Creative skill with a result-driven mindset for contributing new and innovative ideas.
• Ability to work independently, self-motivated and manage time effectively.
• Proficient in MS Office suite, office management system and procedures.
• Understanding of banking operations and industry trends.
• Excellent interpersonal and collaboration skills. 
• Excellent communication and presentation skills.
• Must be smart, tech-savvy and dress smartly.
• Discreet and confidential.