Personal Assistant at Softhills Limited

Job Description

An e-commerce company in Lagos is looking for a reliable Tech Savvy Personal Assistant to join our experienced team in Lekki Phase 1. As a personal assistant, you will play a crucial role in managing both personal and professional tasks for our clients, leveraging your technical skills to enhance efficiency and productivity.

RESPONSIBILITIES.

• Assist to Research Vendors
• Compare and evaluate offers from suppliers
• Assist in negotiating contract terms of agreement and pricing.
• Review the quality of purchased products
• Enter Order details (e.g., vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivered information and invoices.
• Prepare reports on purchases, including cost analyses
• Serve as the primary point of contact and personal assistant for the clients' business, building a strong working relationship and understanding the business's unique needs.
• Efficiency manage schedule, including scheduling meetings, and appointments and coordinating personal and professional commitments.
• Handle email correspondence, draft documents and maintain organized digital records, ensuring prompt and professional communication.
• Provide technical assistance, including troubleshooting computer and device issues, setting up and maintaining technology tools and assisting with software and application usage.
• Conduct online research, gather information and prepare reports or presentations as required by clients.
• Project Coordination: Assist in coordinating various personal and professional projects, ensuring deadlines are met and resources are allocated effectively.
• Handle sensitive and confidential information with the utmost discretion, manage databases and assist with data entry and analysis as needed.
• Track and reconcile expenses, prepare detailed expense reports and ensure adherence to budget guidelines.
• Prepare meeting materials, take minutes during meetings and follow up on action items as directed.

REQUIREMENTS.

• Must reside close the Lekki Phase 1
• 2-3 years of proven experience working in a related role
• Excellent computer skills, including use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Excellent communication, administration and organization skills that can provide exceptional service.
• Professional approach to work with the ability to multitask as well as prioritize under pressure to meet deadlines.