Personal Assistant at Redwire Marketing Consulting

Job Functions

• As the Personal Assistant to the Group Managing Partner (GMP), you will be responsible for providing high-level administrative support by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Specific job functions include:

• Acting as first point if contact and answering phone calls;
• Typing, compiling and preparing reports and correspondence;
• Organizing and attending meeting, and ensuring the GMP is well prepared for meetings;
• Opening, sorting and distributing incoming correspondence including emails;
• Coordinating the GMP’s calendar and maintaining the appointment schedule by planning and scheduling meetings, conferences and teleconferences;
• Documenting minutes of meetings where appropriate;
• Booking and arranging travel, transport and accommodation;
• Conducting research and developing presentation for the GMP on various areas as assigned;
• Providing administrative support for the effective running of the office when required;
• Communicating and collaborating with other team members on projects when required;
• Reminding the GMP of important tasks and deadlines;
• Ensuring necessary records are maintained that can readily provide current, accurate and accessible information;
• Implementing and maintaining procedures/administrative system;
• Organizing events and conferences;
• Liaising with staff, vendors and clients;
• Personal effects management;
• Other duties as assigned.

Requirements

• Bachelor’s Degree in Law (preferred), Management or related field
• Ambitious self-starter
• Sharp-witted, reliable and dependable
• Resides within Ikoyi, VI or Lekki Phase 1 axis
• Minimum of 3 years proven experience as a PA or EA
• Strong communicator and creative thinker
• Implementer and Problem Solver
• High attention to details
• Relating and networking skills
• Entrepreneurial and commercial thinking
• Discretion and confidentiality
• Knowledge of Office Management systems and procedures
• Knowledge of Database Management
• Microsoft Office tools proficiency.