Personal Assistant at PTK Consulting Limited

Job Description

• Our client is seeking a highly organized and detail-oriented Personal Assistant to support the MD.
• The ideal candidate will manage daily schedules, handle a range of administrative tasks, and be proactive in anticipating needs and solving problems. 
• This role is perfect for someone who is self-motivated, maintains confidentiality, and can multitask effectively in a fast-paced environment.

Key Responsibilities

• Manage and coordinate MD'scalendar, scheduling meetings, appointments, and travel arrangements.
• Handle daily administrative tasks, including answering calls, emails, and correspondence, on behalf of MD.
• Prepare, proofread, and organize documents and presentations for meetings, ensuring accuracy and professionalism.
• Act as a point of contact between the MDand internal/external contacts, relaying messages and managing communication.
• Arrange travel plans and itineraries, including booking flights, accommodations, and transportation as needed.
• Maintain records, organize files, and ensure easy access to important documents and information.
• Assist with personal tasks for the Managing Director, including occasional errands or ad hoc projects, as required.
• Screen and prioritize emails and calls, redirecting requests and highlighting urgent matters.
• Handle confidential and sensitive information with discretion and integrity.
• Provide support in managing projects and deadlines, ensuring [Manager’s Name] is well-prepared and organized for all commitments.
• Research and compile information as needed for reports, proposals, and other documents.

Requirements

• Bachelor’s Degree in Business Administration, Communications, or a related field is preferred with 3 - 5 years of experience.
• Previous experience as a Personal Assistant, Executive Assistant, or in a related administrative support role.
• Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
• Prior experience working in a fast-paced environment, ideally supporting senior leadership.
• Knowledge of travel and event planning logistics is advantageous.

Skills:

• Proven organizational skills with the ability to handle multiple priorities and tasks effectively.
• Strong written and verbal communication skills for liaising with internal teams and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling or calendar tools.
• High level of discretion and professionalism, particularly when handling confidential or sensitive information.
• Strong problem-solving abilities and proactive approach to anticipating needs and solving issues.
• Ability to adapt to changing schedules and deadlines in a dynamic, fast-paced environment.
• Strong attention to detail to ensure accuracy in document preparation and scheduling.
• Professional demeanor with excellent interpersonal skills and a positive attitude.
• Ability to work independently and as part of a team, showing flexibility and dependability.