Personal Assistant (PA) at C & I Leasing Plc

Key Responsibilities

• Manage the calendar for meetings and coordinate meetings,schedule appointments,ensuring that all time commitments are met, and priorities are aligned.
• Screen and respond to emails and calls on behalf of the client, ensuring timely and appropriate responses.
• Prepare, organize, and maintain important documents, files, and records for the client review and reference.
• Draft and proofread correspondence, presentations, reports, and other materials as required by the client.
• Organize and manage the client'soffice, ensuring that all necessary supplies and resources are available.
• Schedule and coordinate internal and external meetings, conferences, and events for the client, including logistical arrangements (location, invitations, presentations, etc.).
• Prepare agendas, take meeting minutes, and follow up on action items, ensuring deadlines are met and tasks are completed.
• Liaise with key stakeholders (internally and externally) to ensure successful execution of meetings and events.
• Plan and organize domestic and international travel for the client, including flight bookings, hotel accommodations, transport arrangements, and itineraries.
• Ensure that all travel logistics are well-coordinated and that the clientis kept informed of travel schedules and any changes.
• Coordinate with external vendors, service providers, and family members as needed for personal and professional matters.
• Support the clientwith various ongoing projects, ensuring tasks are prioritized and deadlines are met.
• Conduct research, compile information, and prepare reports to assist with decision- making.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Exercise sound judgment and decision-making skills when prioritizing tasks and managing information.

Qualifications and Skills

• Candidates should possess an HND / Bachelor's Degree in Business Administration, Communications, or a related field.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior-level executives (1-3 years preferred).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software tools.
• Ability to work under pressure, multitask, and meet tight deadlines.
• A high degree of professionalism and integrity, with a strong sense of confidentiality.
• Strong interpersonal skills, with the ability to interact with high-level stakeholders and work collaboratively
• Flexibility and adaptability to manage shifting priorities and changing requirements.

Working Conditions:

• The role may require occasional evening or weekend work depending on the client’s schedule.
• The PA must be flexible and adaptable to last-minute changes in plans or priorities.
• Some travel may be required.