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  • Posted: Dec 28, 2021
    Deadline: Jan 31, 2021
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  • Partnering with clients to deliver operational improvement through a flexible and adaptable deployment model is the Myrtle Consulting Group mission. Myrtle is built on more than 25 years of hands-on experience delivering performance improvements to the world’s leading food and beverage, consumer products and life sciences organizations. Our promise to ...
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    Personal Assistant

    Location: Victoria Island, Lagos

    Job Description

    • The company requires to fill the role of a proactive Personal Assistant to the Executive.
    • The role is to provide high-quality executive personal assistance and administrative support, provide an efficient and responsive administrative, organizational, and logistical service as well as assist the Executive to manage and prioritize their time.
    • The job holder will need extensive knowledge of the organization, including the company's aims and objectives.
    • The Executive will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in their absence.
    • Discretion, confidentiality, and being proactive are therefore essential attributes of this role.

    Responsibilities

    • Complete a broad variety of administrative tasks for the Executive including managing an extremely active calendar of appointments, planning, coordinating, and ensuring the Executive’s schedule is followed and respected.
    • Act as the first point of contact, dealing with correspondence and phone calls.
    • Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
    • Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifies, invites, and confirms participants, facility arrangements where required.
    • Prepare travel arrangements, expense reports, and all items needed to ensure the Executive’s successful focus on external relations and organizational growth.
    • Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
    • Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the Executive and staff.
    • Work closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
    • Draft acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the organization.
    • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
    • Filter general information, queries, phone calls and invitations to the Executive by redirecting or taking forward such contact as appropriate.
    • Occasionally travelling with Executive to take notes or dictation at meetings or to provide general assistance during business trips.
    • The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.

    Qualifications

    • Minimum of a Bachelor’s Degree in Business Administration and related fields of study.
    • 2 - 6 year working experience as a personal assistant or related positions.
    • Excellent written, verbal and non-verbal communication skills.
    • Proficiency with applications such as word, Excel and PowerPoint.
    • Must be proactive with a high understanding of Dignity and Diversity in the workplace.
    • A good deal of common sense, etiquette and an ability to think on one’s feet.
    • Excellent typing skills, speed and accuracy essential.
    • Professional telephone manner.
    • Proven ability to work under pressure and to tight deadlines.
    • Flexible and mature approach with ability to work unsupervised.
    • Willing to travel.

    Remuneration
    Competitive.

    Method of Application

    Note

    • Interviews are on a rolling basis.
    • Only shortlisted candidates will be contacted.
    Interested and qualified? Go to Myrtle Management Consultants on jobs.smartrecruiters.com to apply

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