Personal Assistant at MacTay Consulting

Responsibilities

They include but not limited to:

• Receiving and sending the Managing Director’s correspondence via emails
• Obtaining the Managing Director’s approval on sent requests.
• Making and receiving calls on behalf of the Managing Director.
• Receiving of the Managing Director’s personal and official guest.
• Making travel arrangements and reservations on behalf of the Managing Director and guests.
• Recording and keeping track of the Managing Director’s out-of-pocket expenses.
• Keeping a record of all the Managing Director’s correspondence.
• Scheduling meetings and events - Calendar management Manage diary and schedule meetings and appointments
• Take dictation and minutes of meetings
• Produce reports, presentations and briefs
• Any other duty as assigned by the MD.

Requirements

• Previous experience in a similar role.
• Ability ttravel when required.
• Very proficient in the use of work tools and social media.
• Knowledge of office management systems and procedures
• Proficient in Microsoft Office Suite and other relevant software.
• English proficiency
• Excellent communication and interpersonal skills, both written and verbal.
• Strong organizational and time-management skills, with the ability tprioritize tasks effectively. Versatile and Proactive
• Calendar Management Ability tmulti task
• Detail-oriented with a high degree of accuracy.
• Ability tmaintain confidentiality and discretion at all times.
• Flexibility and adaptability.