Personal Assistant at IBIC Investment Holdings

Job Overview

• We are seeking a smart and experienced Personal Assistant to the Managing Director. The ideal candidate will possess excellent communication and interpersonal skills and have a minimum of 3 years of experience in a similar role.
• This position requires someone who can effectively manage the MD's schedule, handle administrative tasks, and ensure smooth communication within the organization.

Key Responsibilities

• Administrative Support: Manage the MD's schedule, including appointments, meetings, and travel arrangements. Handle correspondence, emails, and phone calls, often acting as the first point of contact.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure the MD is wellprepared for meetings with all necessary materials.
• Communication Management: Facilitate clear and efficient communication between the MD and employees, clients, and external partners. Prioritize and handle urgent matters promptly.
• Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation. Prepare travel expense reports and ensure all travelrelated documentation is in order.
• Project Management: Assist with various projects, ensuring deadlines are met and tasks are completed efficiently. Coordinate with different departments to gather information and support project execution.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism in all interactions.
• Office Management: Oversee the daytoday operations of the MD's office, ensuring it is well organized and functional. Manage office supplies and equipment.
• Event Planning: Organize corporate events, conferences, and social functions as required. Coordinate logistics and ensure events run smoothly.
• Personal Assistance: Provide personal support to the MD, which may include managing personal appointments and errands. Assist with personal tasks and projects as needed.
• Strategic Support: Assist the MD in strategic planning and decisionmaking processes by providing relevant information and research. Support the implementation of business initiatives and monitor their progress.

Qualifications

• Minimum of 3 years of experience as a Personal Assistant or in a similar role.
• Highly organized, proactive, and smart.
• Excellent communication and interpersonal skills.
• Strong administrative and project management skills.
• Ability to handle multiple tasks and meet deadlines.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problemsolving skills and attention to detail.