Personal Assistant at HRbreakoutRoom

Location: Lekki Phase I, Lagos
Employment Type: Full-time
Industry: Event Management

Job Description

• The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
• Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments. Many PAs control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers, client, vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Collating and filing expenses.
• Conducting research on behalf of the manager.
• Assist in booking venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Maintaining comprehensive and accurate records and Performing minor accounting duties.

Qualifications

• Bachelor's Degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Outstanding vendor management skills.

Salary
N100,000 - N150,000 monthly.