Personal Assistant / Event Coordinator at HRbreakoutRoom

Job Summary

• We are looking for an experienced Event coordinator to organize excellent events.
• You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.
• As an event coordinator, you must be well-organized and competent in vendor management.
• Communication skills and attention to detail will set apart the best among the candidates.
• Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.

Responsibilities

• Acting as the first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments and reminding the manager/executive of important tasks and deadlines.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Assist in booking venues, entertainers, photographers, and scheduling speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Liaising with staff, suppliers, clients, vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Collating and filing expenses.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Maintaining comprehensive and accurate records and performing minor accounting duties.

Requirements

• B.Sc Degree in Hospitality Management, Business Administration or relevant field is preferred.
• 1 - 3 years work experience.
• Proven experience as event coordinator.
• A proven track record of organizing successful events.
• Proficient in MS Office.
• Excellent vendor management skills.
• Outstanding communication and negotiation ability.
• Well-organized with multi-tasking skills.
• Able to handle stress and remain calm.
• Problem-solving ability.

Salary Range
N100,000 - N120,000 Monthly.