Personal Assistant at ECLAT HR Consulting

Department: Administrative Department

Report To: Director

Gender : Male

Responsibilities

The ideal candidate will (but not limited to):

• Manage, coordinate and maintain calendar of the Director including appointments, meetings and travel.
•  Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to Director.
• Responsible for organizing Director travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the Director, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Write and distribute comprehensive minutes and action points to all members post meeting.
• Draft and write high quality reports and presentations, as required by the Director.
• Communicating important updates and information to all staff and concerned parties of the office as required by the Director.
• Assist in structuring and planning the calendar of events for the company.
• and, any other work required of you to be done by the Director.

Requirement

• A graduate in Administration/ Management
• Minimum of 3-5years Administrative/ PA Experience.
• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to details.
• Excellent planning and organizing skills.
• Ability to prioritize assignments and tasks.
• Ability to deliver on assigned mandates.
• Demonstrable leadership abilities.
• Excellent communication skills.
• Team building techniques.
• Skilled in the art of multitasking