Personal Assistant at Discovering Talents Academy

Job Purpose

• The Personal Assistant to the Head of Academics/Quality Assurance provides comprehensive academic, administrative, and quality assurance support to ensure the smooth coordination, monitoring, and implementation of academic standards across the school.
• The role supports lesson planning, assessment processes, documentation vetting, supervision activities, and accurate academic record management.

Key Responsibilities
Academic Planning and Support:

• Support the Head of Academics/QA in planning lessons with teachersacross relevant classes and subjects.
• Assist in coordinating and tracking lesson planning schedules to ensure compliance with school standards.
• Follow up with teachers on lesson preparation and implementation as directed.

Continuous Assessment & Examination Support:

• Assist with CAT (Continuous Assessment Test) questions vettingon the school’s academic software.
• Support the sorting and organisation of CAT and examination scripts.
• Assist in vetting marked CAT and examination scriptsfor accuracy, completeness, and compliance with marking schemes.
• Support the vetting of record sheets and results entered on the software to ensure accuracy and consistency.

Documentation and Records Vetting:

• Assist with the vetting of academic documents, including lesson plans, e-notes, schemes of work, and assessment records.
• Support routine checks of:
  • Class registers
  • Teachers’ diaries
  • Communication books
  • Pupils’ notes and learning materials
• Ensure all records meet the school’s quality assurance standards.

Supervision and Monitoring:

• Support the Head of Academics/QA during lesson observations and class supervision.
• Conduct random classroom checks as assigned and report findings appropriately.
• Assist in monitoring classroom routines, teaching effectiveness, and learning environments.

Teacher Appraisal and Performance Records:

• Assist in entering teachers’ appraisal dataaccurately on the school’s software.
• Support the compilation, verification, and documentation of teacher performance records.
• Maintain confidentiality and professionalism in handling appraisal information.

Learner Support and Academic Intervention:
Support initiatives focused on slow learners, including:

• Assisting with record-keeping for intervention plans,
• Tracking the progress of identified pupils,
• Supporting follow-up activities as assigned by the Head of Academics/QA.

Administrative and Quality Assurance Support:
Provide general administrative support to the Head of Academics/QA, including:

• Organising academic files (soft and hard copies),
• Scheduling academic-related meetings when required,
• Ensuring timely follow-up on academic tasks and reports.
• Assist in maintaining high academic and quality assurance standards across the school.