Personal Assistant and Program Officer at Human Capacity Development Consultants (HCDC)

Job Description

• Provide sophisticated calendar management for CEO.
• Act as a liaison and provide support to the Board of Directors.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff
• Work with the Executive Team to coordinate the CEO’s outreach activities.
• Maintain frequent communications with program partners
• Plan and execute program activities in a timely and accurate manner.
• Conduct program reviews and prepare reports for management.
• Strong critical thinking skills, ability to problem solve and resourcefulness
• Demonstrated ability to work within a team environment
• Demonstrated project management experience.

Qualification / Experience

• Bachelor's Degree in any field
• 3 - 4 years experience as an Executive Assistant to a top Executive
• Strong ability to execute work with an equity and inclusion lens.
• Significant executive support experience, including supporting C-level executives
• Expert proficiency with Microsoft Office, ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Ability to switch gears at a moment’s notice.