Payable Officer at 4 Quarters Consultants Limited

General Purpose

Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.

Main Job Tasks, Duties and Responsibilities

• assemble, review and verify invoices and check requests
• flag and clarify any unusual or questionable invoice items or prices
• sort, code and match invoices
• set invoices up for payment
• enter and upload invoices into system
• track expenses and process expense reports
• prepare and process electronic transfers and payments
• prepare and perform check runs
• post transactions to journals, ledgers and other records
• reconcile accounts payable transactions
• prepare analysis of accounts
• monitor accounts to ensure payments are up to date
• research and resolve invoice discrepancies and issues
• maintain vendor files
• correspond with vendors and respond to inquiries
• produce monthly reports
• assist with month end closing
• provide supporting documentation for audits
• maintain accurate historical records
• maintain confidentiality of organizational information

Education and Experience

• knowledge of accounts payable
• knowledge of general accounting procedures
• knowledge of relevant accounting software (such as Sage, FreshBooks, QuickBooks)
• proficient in data entry and management
• 3-5 years accounts payable or general accounting experience

Key Accounts Payable Skills and Competencies

• organizing and prioritizing
• attention to detail and accuracy
• confidentiality
• judgment
• communication skills
• vendor relationship skills
• information management skills
• problem analysis and problem-solving skills
• team work
• professional integrity
• ability to meet deadlines