Order Processing Officer at Medecins Sans Frontieres

Location: Maiduguri, Borno
Length of Contract: 6 months
Report to: Logistics Manager
Report to (functional) : Logistics Manager
Job Family: Logistics and Supply
Number of Places: 01
Place of Assignment: Maiduguri
Working Hours: 48 Hours per Week
Expected Start Date: 1st July, 2021

Main Purpose

• Perform day to day order processing activities at coordination and project levels according to MSFprotocols and standards, in order to ensure an optimal running of the mission/project

Main Activities

• Perform day to day activities and efficiently run administration processes of supply activities while adhering to all supply procedures according to MSF standards and protocols.
• Constantly assessing local markets, seeking products and suppliers that offer best value for money and negotiating prices for MSFgoods and commodities.
• Regularly update the supplier-item-price data in Logistics data base
• Manage the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders)and managing cash advances
• Process all orders and requests and communicates regularly on their status
• Certify that proper order validation steps & processes are performed for each order coming from project bases as per the Nigeria Mission’ssupply Guideline.
• Ensures the database (lnx7) back-up is updated when due.
• Submit and ensure that all clearance documents for shipment of goods in the projects are validated on time
• Sends regularly Order monitoring to Pulka and Gwoza projects.
• Performing delegated tasks according to his / her activity and as specified in his/her job description

Requirement
Education:

• Essential: Secondary education; commerce related studies desirable

Experience:

• Essential: Experience in Supply chain management (minimum 2 years)
• Desirable-Understanding of MSF Field Logistics (General knowledge of MSF equipment and kits in accordance to the nature of the project)

Languages:

• Mission language essential; Hausa language desirable

Knowledge:

• Computer literacy

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioral Flexibility L1
• Commitment.to MSF Principles L1
• Service Orientation L1Stress ManagementL2

Salary
As per the MSF salary scale (National Contract)